Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our team as Legal Support Specialist located in our Salt Lake City office.

We are seeking a highly skilled professional who thrives in a fast-paced, collaborative environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Salt Lake City office.

The Legal Support Specialist will provide high-level secretarial and administrative support and assist attorneys in preparing litigation cases from onset through post-trial; document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; enter time; assist with document production including creation and editing of various legal forms, correspondence and documents.  Candidate should also be flexible to work overtime as needed.

• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys.

• Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery

• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results

• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools

• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff

• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents

• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings

• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)

• Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required

• Establishes and maintains filing and records, in both hard copy and electronic formats

• Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required

• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters

• Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies

• Established understanding of litigation laws as they relate to individuals, partnerships and corporations.

• Proficiency with rules for court document filings

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail, organizational skills and ability to manage time effectively

• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team

• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred

• Minimum 5+ years of experience as a legal secretary/assistant, working in a litigation law practice

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing

• Exceptional computer skills with the ability to learn new software applications quickly

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required

• Exceptional computer skills with the ability to learn new software applications quickly

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.