Legal Operations Assistant

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

ABOUT THE FIRM

 Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.

When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.

Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you.

Make your impact at Secretariat.

RESPONSIBILITIES

The Legal Operations team supports and assists consultants in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. These objectives are accomplished through running, reviewing and analyzing conflicts checks by accurately gathering, entering, and evaluating client and matter data submitted via the company’s business intake system. The Legal Operations Assistant will be responsible for processing new matter information, performing conflict checks, and resolving conflicts of interest issues under the direction of the Legal Operations team.  The ideal candidate has strong analytical skills, excellent communication abilities, and experience working in a legal or professional-services environment.

• Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information
• Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form
• Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analyzing search results to identify potential conflicts of interest based on client information and case details
• Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed
• Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed
• Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements.
• Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines
• Audit closed searches and opportunities to ensure consistency
• Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation
• Support Legal Operations department with project requests as assigned

QUALIFICATIONS

• High school diploma (Bachelor’s degree preferred)
• 1-2 years of experience as a paralegal or legal assistant within a law firm or similar experience required
• Previous experience with conflicts, compliance, analytical research and/or experience with corporate research resources in an academic, legal, or business environment preferred
• Excellent analytical skills, attention to detail, data entry and the ability to work in a fast-paced, demanding environment
• Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a customer service-oriented manner
• Proficiency in legal research and database management
• Proficiency with InTapp (or similar) conflicts and intake products preferred
• Proficiency in Microsoft Excel required
• Ability to work independently and collaborate with cross-functional teams
• Authorized to work in the US without the need for sponsorship in the future

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

To learn how Secretariat collects, uses, and protects your personal information during the recruitment process, please review our