Legal Support Specialist - Transactional

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Real Estate and Corporate Team as a Transactional Legal Support Specialist located in our San Diego (Del Mar) office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving the team’s success. If you are someone who has a strong work ethic, demonstrates initiative, adaptability, and innovation, and is looking to expand your knowledge by working with transactional attorneys, we invite you to join our team.

This role will be based in our San Diego (Del Mar) office, on a primarily in-office basis (3-4 days in office). Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.

Position Summary

The Legal Support Specialist will play an essential role in supporting attorneys in our transactional practices throughout all phases of real estate and corporate transactions and business matters. This role offers valuable hands-on experience and the opportunity to collaborate closely with attorneys, clients, vendors, and other professionals in a dynamic, team-oriented environment. Candidates should also be flexible to work overtime as needed.

Key Responsibilities:

• Assist in managing and organizing documents related to real estate transactions, including escrow instructions, title and survey reviews, UCC searches, local transfer requirements, and due diligence.

• Develop and implement procedures to manage large, complex transactions; attend closings, oversee closing rooms, coordinate workflow, and manage execution of closing documents; track, obtain, and organize pre- and post-closing documents to ensure fulfillment of obligations.

• Prepare and assist with closing checklist, including basic agreements and third-party consents; compile information and draft schedules and exhibits for agreements.

• Support post-closing activities, such as mailings, closing binders, and transfer agreements.

• Coordinate the creation, editing, proofreading, and processing of legal documents at the request of assigned attorneys, including correspondence, memoranda, closing documents, transaction timelines, and other practice-specific materials.

• Submit conflict checks, open new client matters, prepare engagement letters, and review or edit client billing invoices.

• Arrange domestic and international travel, accommodations, and entertainment for assigned attorneys.

• Process and reconcile expense reports and vendor invoices accurately and in a timely manner.

• Collaborate effectively with Administrative Support Coordinators, Paralegals, and other members of the legal support team.

• Utilize firm resources efficiently to achieve desired outcomes.

• Provide assistance with overflow work and special projects, as assigned.

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses.

• High attention to detail, outstanding organizational skills and the ability to manage time effectively.

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.

• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in high-pressure situations.

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential.

• Position also requires the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred.

• Minimum of (5) years of experience supporting attorneys or senior professionals in a law firm or professional services environment.

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings).

• Real Estate transactional experience is a plus.

Technology

• Proficiency in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.

• Experience with corporate filing platforms and entity management software (such as CSC, GEMS, hCue) is highly desirable.

• Exceptional computer skills with the ability to learn new software applications quickly.

The expected pay range for this position is:

$36.11 - $42.29 per hour.

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.