Real Estate Paralegal

Department: Real Estate

Location: Rochester, NY

Classification: Exempt

Job Type: Full-time M-F, 8:00 AM-5:00 PM

Company Overview:

Woods Oviatt Gilman, LLP is a leading and reputable full-service law firm dedicated to providing exceptional legal services to our clients. With a team of highly skilled and experienced attorneys, we strive to deliver comprehensive and effective solutions to meet the diverse needs of our clients. Our headquarters is in Rochester, NY with additional offices in Albany and Buffalo, NY.

We foster a collaborative and inclusive work environment where every team member is valued and respected. We encourage open communication, teamwork, and professional growth. Our firm promotes a healthy work-life balance and supports the well-being of our employees

Job Summary:

Woods Oviatt Gilman is seeking a skilled Real Estate Paralegal to join our dynamic Real Estate department. The successful candidate will support attorneys, corporations, and financial institutions by preparing closing checklists, reviewing, analyzing, and revising purchase and sale, lease, mortgage financing, and title documents. Additionally, they will advise and keep clients and attorneys informed on the status of real estate transactions for purchases, sales, development projects, mortgage financings and leases.

Duties and Responsibilities:

• Prepare and assess contracts, lease agreements, and closing documents.
• Review financing options, lending requirements, title affidavits, and bankruptcy claims.
• Serve as a liaison between property owners, landlords, clients, and attorneys to ensure clear communication.
• Conduct research and manage the distribution of real estate-related documents.
• Analyze title documents and property legal descriptions for accuracy.
• Maintain accurate documentation, including both physical files and electronic records.
• Address client inquiries and escalate more complex concerns when necessary.
• Keep clients informed of the status and progress of real estate applications.
• Ensure timely and accurate submission of legal documents.

Requirements:

• Associate's degree in paralegal studies or a related field preferred.
• Strong knowledge of real estate contracts, leases, mortgages, title documents, and closing processes.
• Excellent organizational, time management, and multitasking abilities.
• Excellent technology skills.  
• Strong communication and collaboration skills.
• Attention to detail and a high level of accuracy.
• Ability to thrive in a fast-paced environment.       

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this role. It provides a snapshot of the core functions and responsibilities. All inquiries will be handled with the utmost confidentiality. The compensation range for this position is $25-$35 hourly, plus bonus potential, representing our good faith and reasonable estimate of the potential compensation at the time of posting. Actual compensation will be determined based on various factors, including the candidate's qualifications, experience, skill set, and office location. Additionally, relocation assistance is available for qualified candidates.

Woods Oviatt Gilman LLP is an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job’s requirements, our business needs, and an applicant’s qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. We participate in E-Verify. We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.