Legal Secretary

Posting Close Date: 

Applicants must submit their completed application by 03-31-2025 at 11:59 p.m. MST

Application and Special Instructions

As part of the application process, all applicants are required to submit an updated resume at the time of the application. Applications that do not include a resume by the closing date of the recruitment will be considered incomplete and will not receive further consideration for this recruitment.

Panel interviews will be held April 9, 10 and 14, 2025. Hiring interviews will be held on April 22, 2025 (if necessary).

ABOUT THIS JOB

Summary:

The Legal Secretary position at the City of Tucson’s Prosecutor’s Office provides legal administrative and clerical support to attorneys. This position manages and maintains dockets and files and prepares legal documents.

Work is performed under the supervision of the Litigation Support Supervisor. This position does not supervise.

Duties:

Processes various court documents for attorneys and court proceedings including motions, long form complaints and diversions and Professional Tax Receipt (PTR) documents. Updates cases with minute entries, plea offers, and hearing dates in software system. Adheres to all task deadlines.

Requests, redacts, and obtains evidence for court cases including, documents from other agencies, body camera video, audio and video evidence. Orders and retrieves physical evidence from the Tucson Police Department.

Discloses evidence within the state's possession to defendants, defense attorneys and victims through various sources including prosecutor's case management system.  

Assists the public and victims in person and on the phone. Calendars events and deadlines. Enters drug case statistics and calendaring reports into citywide databases.

Cross trains and rotates assignments with other legal secretaries. Provides back-up support to paralegals.

Performs all other duties and tasks assigned.

WORKING CONDITIONS:

In-office position (no remote work). The shift is 8:00 am-5:00 pm.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

MINIMUM QUALIFICATIONS:
Education: 6 months post high school

Experience: Two (2) years of directly related experience

Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis


PREFERRED QUALIFICATIONS:
Two (2) years of administrative support experience

Experience working in a related environment, such as a court or law office, including the handling of confidential information.

POSITION DETAILS

Job Profile

J0134 - Legal Secretary

To view the full job profile including classification specifications and physical demands click here.

Compensation Grade

G105

Hourly Range

$21.96 - 32.94 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

FLSA

Non-Exempt

Position Type

Regular

Time Type

Full time

Department

City Attorney

Department Link

https://www.tucsonaz.gov/Departments/Tucson-City-Court/City-Attorneys-Office

Background Check:  This position has been designated to require a criminal background check. 

ABOUT US

Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status.  If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).  Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD 

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.   

Recruiter Name

Neil Nickol (48268)

Recruiter Email

ccs_hr@tucsonaz.gov

For Human Resources general questions please contact 520-791-4241.