Legal Admin Assistant - Front Desk

Our growing law firm is looking for a Legal Admin Assistant – Front Desk, who is self-motivated, detailed-oriented, reliable, and able to work in a fast-paced environment. The ideal candidate will be able to provide reliable and consistent client support, acting as a liaison between the client(s) and staff. Ideal candidates must have 1-year current legal experience or current administrative experience with strong communicational, organizational and interpersonal experience.

ESSENTIAL DUTIES :

· Greeting clients and visitors and answering visitor inquiries

· Answering and routing incoming calls on a multi-line telephone system

· Scheduling appointments, meetings, etc.

· Maintaining and scheduling conference rooms

· Maintaining the waiting area, lobby or other public areas

· Scanning, photocopying, faxing and filing documents

· Collecting and routing mail and hand-delivered packages

· Preparing settlement packages and next steps for clients

· Other duties as assigned

MINIMUM QUALIFICATIONS :

· 1 - 2+ years of experience either as a receptionist, administrative assistant or customer service based role

· Experience in a Law Firm is preferred

· Bilingual (English/Spanish) is a plus

· Proficient in Microsoft Office 365

· Excellent written and verbal skills

· Resourceful and motivated to solve issues as they arise

· Stellar attention to detail, reliability and punctuality

Physical Demands and Working Environment

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

WORKING CONDITIONS:

Employees work in a traditional office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Salary

• $20 - $26/hour