Practice Assistant

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Washington, D.C. office.

General Description:

Holland & Knight's growing clean technology and renewable energy practice seeks a dedicated practice assistant to take ownership over essential tasks to ensure the practice continues progressing and expanding. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The position will focus on team organization and team management. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.

Key Responsibilities and Essential Job Functions:

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
• Heavy calendaring to assist with managing professionals’ appointments, meetings (external and internal), client deadlines, etc.
• Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
• Track, organize, and process reimbursements, business intake, invoices, and check requests.
• Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
• Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
• Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
• Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.

Required Skills:

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Strong interpersonal skills and able to interface with existing and potential clients.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.

Required Qualifications & Education:

• Bachelor's degree preferred
• 7+ years supporting senior professionals, in a legal or Sr. Executive assistant role
• 4 – 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift and carry up to thirty pounds.

This position may be filled in District of Columbia. The base salary range for this position in these locations is $42.50/hr - $63.80/hr. This range may not be applicable to other locations.  An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.