Legal Assistant – Real Estate, Business & Tax

Location: Grand Rapids, Michigan

Foster, Swift, Collins & Smith P.C.

Foster Swift is seeking a talented and experienced Legal Assistant to join our Real Estate, Business & Tax Practice Group in Grand Rapids. This full-time opportunity is ideal for a legal support professional who thrives in a fast-paced environment and is committed to delivering high-quality, detail-oriented work.

This position plays a vital role in supporting attorneys and paralegals with administrative and legal tasks, including client communication, document preparation, billing, and file management. Experience in real estate transactions, corporate matters, and tax-related legal support is highly preferred.

• Document Preparation: Draft, revise, and format real estate closing documents, corporate filings, tax forms, and other legal materials for client delivery or internal use.
• Deadline Management: Monitor and communicate critical dates related to closings, filings, and compliance deadlines.
• File Maintenance: Maintain organized and professional client files, including property records, corporate documents, and tax filings.
• Technology Utilization: Use firm systems including document management software, Office 365, Adobe Acrobat, and time/billing platforms.
• Client & Matter Management: Open new matters, coordinate conflict checks, and ensure proper closure of files in accordance with firm procedures.
• Administrative Duties: Manage attorney calendars, schedule meetings, draft correspondence, process mail, and handle electronic filing.
• Billing Assistance: Prepare and edit pre-bills and assist with billing inquiries.
• Team Collaboration: Support other legal assistants and contribute to a collaborative team environment.

• Comprehensive Benefits: Affordable medical, dental, and vision insurance, company-paid life insurance, disability coverage, and immediate entry into a 401(k) plan.
• Additional Perks: Flexible voluntary benefits tailored to your needs.
• Professional Environment: Join a supportive team committed to legal excellence and client service.

With over 100 years of history, Foster Swift serves businesses, municipalities, families, and individuals across Michigan, the nation, and beyond. Our conveniently located offices in Lansing, Grand Rapids, Southfield, and Holland allow us to provide unmatched legal expertise.  

Commitment to Diversity 

Foster Swift is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other status protected by applicable laws. 

Apply Today 

Join our team and become part of a legacy of excellence. If you meet the qualifications and are excited about this opportunity, we encourage you to apply now!  We use E-Verify. 

Qualifications

• Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience: Minimum of two years of legal assistant experience in real estate, business, or tax law.
• Skills:
  • Strong understanding of legal terminology related to real estate, corporate, and tax law.
  • Proficiency in Microsoft Word and willingness to learn new technologies.
  • Excellent proofreading and editing skills.
  • Familiarity with relevant state and federal regulations.
  • Strong organizational and time management abilities.
  • Professional communication skills and client service orientation.