Legal Practice Assistant

The Legal Practice Assistant plays a pivotal role in ensuring the smooth functioning of our firm. Beyond basic administrative tasks, this position involves critical responsibilities that contribute directly to our operational efficiency. As the first point of contact for clients, you will also shape their experience with our firm. 



 

CClient Relations: You will be the face of our firm, interacting with clients, answering inquiries, and ensuring their positive experience. Your professionalism, empathy, and communication skills will be essential. 

Calendar Management: Efficiently manage schedules, appointments, and meetings for attorneys and partners. 

Document Organization: Maintain and organize legal documents, ensuring accuracy and accessibility. 

Communication: Handle phone calls, emails, and correspondence professionally and promptly. 

Case Support: Assist attorneys with case preparation, research, and document drafting. 

Office Coordination: Collaborate with colleagues to maintain a well-organized office environment. 

Travel arrangements: Schedule domestic and international travel.

Timekeeping: Enter and review time as well as support the completion and review of bills

Technology Proficiency: Utilize software applications effectively for tasks such as document creation, data management, and communication. 




 

Experience: 5+ years prior administrative experience, required. Strong preference for someone with a combination of Corporate (4+ years) and Litigation (1+ year).

Organizational Skills: Strong ability to manage multiple tasks and deadlines. 

Communication: Excellent verbal and written communication skills. 

Tech-Savvy: Proficiency in Microsoft Office Suite and other relevant software, as well as ability to become proficient with industry related technology in a reasonable amount of time.. 

Team Player: Collaborate effectively with colleagues and attorneys. 

Attention to Detail: Accuracy and thoroughness in all tasks. 

Travel and meeting coordination: Experience scheduling meetings and domestic and international travel strongly preferred.

Professionalism: Maintain confidentiality and uphold ethical standards. 

Education: High School diploma or equivalent required, advanced degree preferred