Administrative Assistant - Legal

JOB SUMMARY

Responsible for performing general office, reception, and administrative support for the Legal Department. Ensures that all invoices are paid monthly, and paperwork is filed correctly, and the office has adequate office supplies. This position reports to the Corporate Counsel.

ESSENTIAL JOB FUNCTIONS

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses.
• Processing, spreadsheet, database, presentation, Internet, e-mail, or software; and operates general office or other equipment as necessary to complete essential functions.
• Communicates with Airport Authority officials, supervisor, employees, clients, third party service contractors, the public, tenants, vendors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

• High school graduation or acquisition of a GED.  
• Six (6) months' experience in a related field of work.
• Or equivalent training, education, and/or experience.

Specific License or Certification Required

• Valid South Carolina driver’s license.

PHYSICAL DEMANDS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

WORK ENVIRONMENT

Essential functions are regularly performed without exposure to adverse environmental conditions.