Legal Office Assistant

Pender & Coward, P.C. is looking for a meticulous, conscientious, and reliable Office Assistant to join our team, part-time or full-time at our office in Suffolk, Virginia. This position is in the office; remote work is not available. The position requires working until 5:30pm Monday – Friday, start time is flexible.

Responsibilities

• Greet and welcome each visitor in a friendly and professional manner.

• Answer incoming phone calls in a professional manner, listen to the client’s needs and direct calls to the appropriate person.

• Daily management of conference room calendars.

• Open, organize, maintain, scan and close paper and electronic client files.

• Process ingoing and outgoing mail daily.

• Draft simple legal documents, according to specifications.

• Prepare routine correspondence, reports and letters.

• Maintain attorneys’ calendars; schedule and follow up on all appointments (i.e., clients, case work, and potential clients).

• Support paralegals and when needed, attorneys.

• Handle confidential information with discretion

• Edit and attend to issuance of bills.

• Perform a variety of other tasks as assigned.

• Expert level verbal and written communication skills.

• Meticulous attention to detail and proofreading skills.

• Strong operational knowledge of or ability to learn standard office equipment including copier, scanner, telephone, postage meter and binding machine.

• Extensive technology experience and strong internet skills.

• Exceptional organizational skills with the ability to multitask and meet tight deadlines.

• Strong understanding of legal terminology or ability to learn.

• Able to establish and maintain effective working relationships with clients, co-workers and other professionals.

Education and Experience

• High school diploma or equivalent.

• Prior experience supporting paralegals or attorneys preferred.

• Microsoft Word proficiency. Basic Excel skills a plus. Ability to learn computer programs, such as document management software is required.