Litigation Support Clerk

The Litigation Support Clerk is responsible for the efficient management of electronic and physical records, including e-filing notices, maintaining accurate file inventories, and ensuring the confidentiality of sensitive legal and medical records. This role involves preparing subpoenas and other correspondence, communicating and coordinating with vendors and updating firm databases. Additional duties include operating office equipment, and serving as back-up to reception and office services, and assisting with miscellaneous projects. Strong organizational skills, attention to detail, and a commitment to maintaining confidentiality are essential for this position.

Essential Functions and Basic Duties:

• E-file notices and manage associated documentation.
• Organize, file, and maintain both paper and electronic records and documentation.
• Ensure the confidentiality of sensitive legal and medical records.
• Type, create, and update file inventory.
• Prepare letters, acceptance of service, envelopes, and certified mailings for subpoenas.
• Prepare correspondence, manage incoming and outgoing communications, and coordinate with external vendors and medical providers.
• Process invoices.
• Accurately input and update information and time entry in firm databases. 
• Assist with the coordination of meetings, conference calls, and events, including scheduling and preparing conference rooms.
• Provide a welcoming presence at the front desk, greet guests, and handle incoming calls and inquiries. 
• Operate office equipment.
• Assist with miscellaneous projects.

Qualifications:

• High School Diploma or Equivalent
• Team player
• Ability to produce accurate work product in a timely manner
• Ability to understand and use Microsoft Office (Word, Outlook, Excel, Docs Open, etc.)
• Creative problem solving
• Ability to work independently with minimal supervision
• Prior office/law firm experience (preferred)

Benefits Include:

• Firm-paid Short-term Disability insurance
• Paid time off and paid holidays
• Paid parking
• Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.
• Health insurance, including firm-paid HSA contributions for some plan options
• Dental insurance
• Vision insurance
• Firm-paid Life insurance
• Long-term Disability insurance
• Aflac Plans
• Calm app subscription
• Financial Wellness Program