Paralegal

MISSION STATEMENT

Are you ready to give back to the community while pursuing your passion?  For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond.  We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

The Paralegal for Risk Management will be responsible for providing administrative and office support to the Executive Vice President/Chief Legal Officer, Executive Deputy Counsel, Deputy Counsel for Litigation, Corporate Compliance Officer, with a focus on working with the Corporate Risk Manager.  The candidate will have excellent interpersonal and social skills, while remaining flexible and easily adaptable to changing priorities.  

KEY ESSENTIAL FUNCTIONS

• Assist in editing Legal Documents assigned by Chief Legal Officer and Deputies
• Assist in the completion of the following requests for all entities: 
  • Retrieval and coordination of Video footage access. 
  • Processing Subpoenas
• Assist in the maintenance of incident tracking 
  • Conduct internal reviews of Convercent for incident reporting. 
  • Monitor and update risk-related spreadsheets (e.g., claims, litigation, insurance renewals).
  • Help compile data for risk assessments and audits.
  • Track and follow up on outstanding risk-related tasks and deadlines.
• Work closely with the finance department to Complete Check Requests for OLA
  • Payment of OLA services and invoices from insurance companies/brokers
  • Track requests given to Finance Department
  • Ensure all vendors receive payments within 60-90 days
• Create and maintain spreadsheets that keep track of legal matters (including claims/litigation)
• Request and manage certificates of insurance for vendors and contractors. 
• Assist with coordinating risk management initiatives, including but not limited to
  • Support the preparation and submission of insurance applications and renewals
  • Staff trainings/ Site inspections
  • Boiler inspections
  • Vehicle Tracking/GPS devices
  • Loss control with insurance companies
  • Liaise with insurance brokers and carriers regarding claims and policy updates.
• Receive and scan all documentation served to OLA office.
• Manage incoming and outgoing communications, maintain accurate messages and disseminate same, maintain schedules for OLA
• Develop and maintain a filing system for Chief Legal Officer, Deputies and Risk Manager as necessary
• Operational Risk Support
  • Assist in organizing and documenting site inspections, vehicle tracking, and loss control initiatives.
  • Help coordinate staff training sessions on risk awareness and mitigation.
  • Support the Risk Manager in preparing materials for internal reviews and external audits.

REQUIREMENTS

• High School Diploma or GED required.
• Minimum of one year of experience in a legal or administrative support role preferred.
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Proven experience as an administrative assistant and/or paralegal.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office Suite (MS Office, MS Excel and MS PowerPoint).
• Must be able to multitask with strong time management and organization skills.
• Excellent interpersonal skills and able to communicate both verbally and in written form.
• Commitment to cultural diversity and sensitivity.
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.