Legal Assistant 3 (Non-Permanent), Child & Family Care - Internal Only

Duties include:

• Provide senior-level legal support to the LAM, ALJs, and caseloads as assigned.
  • Compose, prepare, and proofread legal documents for assigned caseloads.
  • Serve as a subject matter expert for assigned caseloads.
  • Regularly review processes and make recommendations for updates to ensure compliance with RCWs, WACs, agency policies, and referring agency agreements.
  • Draft and prepare legal documents and correspondence on behalf of ALJs, including, but not limited to, modifying or adding language to templates as directed, checking citations, and proofreading and editing for content and consistency.
  • Coordinate interpreter services, process requests for reasonable accommodations, and work with LAM to arrange for safety and/or accessibility to OAH facilities.
  • Prepare and/or maintain weekly calendar docket.
  • Update office scheduling matrix and desk manuals for assigned caseloads.
  • Assign dockets to ALJs as directed by the supervising ALJs and distribute finalized calendar to the team.
  • Coordinate Mediation docket, working with support staff and Senior ALJs.
  • Maintain agency contacts lists for each caseload.
  • Track and follow up on submission of document orders.
• Case Management System quality assurance coordination.
  • Assist support staff team members in understanding and following standard operating procedures and work processes from the appeal intake and setup to the production of ALJs final orders and closing and transmitting files.
  • Ensure that the completion of business process workflows support accurate collection of data, and address concerns about identified patterns or issues with supervisor.
  • Monitor PRISM dashboard for actions that are overdue, and review dashboard for accuracy and consistency to identify problems.
  • Assist the internal compliance auditor in policy audits by providing information and/or contacts related to surveys, focus groups, data analysis, and in person reviews.
  • Respond to inquiries from OAH Internal Compliance Auditor regarding compliance with standard operating procedures and case management system requirements for assigned caseloads.
  • Respond to recommendations regarding process improvements identified in Auditor's reports on outcome of review provided to Chief ALJ and Risk Manager. 
• Provide training, coaching, and mentorship to legal support staff team.
  • Assist with training support team members on changes in agency, division, and caseload processes and help team navigate through these changes.
  • Coordinate and carry out training for new team members.
  • Assist supervisor with developing training plans.
  • Provide mentorship and support for team members, answer questions, and assist with challenging, complex, or novel tasks. 
• Perform basic legal research and assist in high-profile and/or complex hearings as assigned.
• Provide back-up coverage for support staff.

Required qualifications:

• Option 1:  High school diploma or equivalent and four years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent.
• Option 2:  One year as a Legal Assistant 2.
• Option 3:  A two-year degree in Legal Secretary Studies, Paralegal Studies or related field plus two years of legal office experience.
• Option 4:  A combination of five years of college education and/or relevant experience.

• Demonstrated skills in keyboarding/typing, filing, proofreading, grammar, spelling, and use of office equipment.
• Familiarity with the Revised Code of Washington (RCW), Washington Administrative Code (WAC), the Administrative Procedures Act (APA), and knowledge of citations, case type regulations and procedures, and various legal form requirements.

How to apply:
To begin the online application process, click the green "Apply" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.
 
Application must include:

• A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.
• A resume highlighting relevant experience AND a completed online application profile that includes education and employment history.
• A minimum of three professional references with your application, including at least one supervisor.
  • A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.