Real Estate Legal Assistant

Powerful Partnerships. Standout Solutions.

Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things. The ideal candidate is a self-motivated, highly organized professional with experience assisting attorneys with commercial real estate transactions, including acquisitions, dispositions, leasing, financing, and related matters.

Primary Responsibilities (responsibilities include but not limited to)

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts
• Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials
• Make redactions, conduct bates numbering, and compile document productions
• Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request
• Welcome clients and greet visitors with a helpful, positive, and professional attitude
• Answer direct-line phone calls in a professional manner and route as necessary
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed

Skills & Competencies

• Ability to communicate professionally and interact effectively with all levels of personnel
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
• Flexibility and ability to respond quickly and positively to shifting demands
• Ability to work under pressure to meet strict deadlines

Qualifications

• Bachelor's degree or equivalent relevant work experience
• Minimum of three years of experience as a legal assistant at a law firm preferably in real estate (litigation and transactional)
• Familiarity with commercial real estate documents and terminology
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week

FLSA Classification: Non-Exempt

Reports To: Human Resources

Job Location: Princeton, NJ

Salary Range: The estimated salary range for this position is $65,000 - $85,000. Actual salary determination is dependent on a variety of factors some of which include: experience, qualifications, and geographic location.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

• $65,000 - $85,000/year