Legal Support Specialist (Legal Secretary)

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our team as a Legal Support Specialist located in our Denver office.

We are seeking a highly skilled Legal Support Specialist who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in all tasks. With a proactive mindset and a dedicated work ethic, you will take initiative, approach challenges with confidence, and contribute to seamless legal operations.

Position Summary

The Legal Support Specialist plays a vital role in supporting attorneys throughout the litigation process, from case initiation to post-trial proceedings. Responsibilities include document production and management, data mining, and legal research. This role also involves maintaining and organizing case files, preparing deposition materials and summaries, and assisting with trial and mediation preparations. Additionally, this individual will contribute to document creation and editing, including legal forms, correspondence, and other essential materials. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys

• Prepares motion binders and special working binders

• Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery

• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results

• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools

• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff

• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents

• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings

• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)

• Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required

• Establishes and maintains filing and records, in both hard copy and electronic formats

• Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required

• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters

• Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Established understanding of litigation laws as they relate to individuals, partnerships and corporations

• Proficiency with rules for court document filings

• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence

• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail, organizational skills and ability to manage time effectively

• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team

• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred

• Minimum 5+ years of experience as a legal secretary/assistant, working in a litigation law practice

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$35.08- $46.63 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.