Legal Practice Assistant

Summary:          

Responsible for providing all administrative support for the Corporate/Transactional Practice Groups.

Essential Job Functions:

• Preparing legal documents and correspondence
• Assistance and organization of closing of corporate transactions and preparation of related closing binders
• Coordinating meetings
• Interacting with clients
• Formation of Corporations/LLCs
• UCC Searches/Filings
• Running conflicts
• Opening and maintaining client files
• Processing client bills and expense reimbursements
• Travel logistics
• Good organizational and calendaring skills.
• Familiarity with researching corporate status with state governmental offices.

Necessary Knowledge, Skills and Abilities:

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Educational and Experience Requirements:

• High School diploma required
• 5 years of prior legal experience required.
• Experience with transactional and corporate matters is preferred.

Work Environment and Physical Demands:

• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.