Legal Administrative Assistant

Job Description Summary:

Job Description:

What you would do:

• The Legal Administrative Assistant must have a solid understanding of governmental and regulatory processes with governmental agencies

• Create, maintain and close client and matter files

• Manage the conflicts check process for new matters

• Prepare engagement agreements and establish necessary financial information to allow for time entry and invoicing

• Enter time on behalf of assigned timekeepers, process payment requests, submit expense reimbursements and coordinate the client billing process

• Schedule meetings, conference calls and travel arrangements

• Assist timekeepers with preparations necessary for hearings or other events ranging from preparation of binders, exhibits, and other documents

• Other administrative tasks, as assigned

What is expected:

• Ability to problem-solve

• Excellent interpersonal, verbal and written communication skills are a requirement for this position (e.g., via phone, web/videoconference)

• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment

• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate

• Willingness to be flexible with time and adjust to a changing work environment

• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment

• Ability to use sound judgment and discretion in dealing with highly confidential information

• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations

What we offer:

• Flexible working environment for work-life success

• Opportunity to participate in firm-sponsored volunteer events

• Wellness programming with personalized content and activities

• Professional environment and the opportunity to work with experts at the top of their fields

• Variety of health plan options, as well as dental, vision and 401(k) plans

• Generous paid time off

What is required:

• 3+ years of legal administrative experience, with a background in time entry, billing, invoicing and calendar management

• Experience at Am Law 50/100 firms strongly preferred

• Minimum of high school graduation or GED; paralegal certificate or business degree preferred

• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)

• Current Notary Public Commission

Apply now if you are ready to join the Faegre Drinker team!