Legal Assistant

Job Summary:

Responsible for providing administrative support to General Counsel to enhance legal department effectiveness. 

Essential Duties and Responsibilities:

• Provide administrative support to ensure efficient operation of the department.
• Coordinate and maintain an electronic filing system for documents, contracts, organizational documents, litigation, records, and reports.

• Prepare and proofread memos and other legal documents such as pleadings, contracts, and discovery for accuracy and efficiency.
• Manage and respond to correspondence on behalf of the legal department.
• Serve as a gatekeeper for incoming and outgoing communication on behalf of General Counsel.   
• Communicate professionally and maintain confidentiality of communication with clients, courts, and outside counsel.

• Coordinate General Counsel schedule, email, travel, continuing legal education credits. follow up with internal clients to ensure deadlines are met, and documents are retained electronically. 
• Act as a liaison with internal clients, provide updates to clients and follow up with General Counsel. 
• Conduct research: assist with light research using online databases and other resources
• Provide a “Customer Service” attitude when interacting with internal and external customers while accomplishing work, production, and achieving quality standards.
• Maintain a clean, orderly, and safe workstation/environment at all times.
• Perform all other duties as assigned.

Supervisory Responsibilities:

Education and Experience:

• Education: High School or Equivalent
• Experience: 1-3 years of clerical or office administration experience, law firm experience preferred.   Experience with legal document formatting, e-filing, and case management systems is a plus.

Knowledge, Skills, and Abilities:

• Strong organizational skills with the ability to multitask and prioritize tasks.
• Excellent written and verbal communication skills 
• Ability to manage sensitive information with discretion and confidentiality.
• Ability to coordinate projects and work collaboratively with team members.
• Detail-oriented with strong problem-solving skills.
• Excellent customer service and interpersonal skills.
• Knowledge and proficiency in Microsoft Office Suite (Word, Outlook, Excel) and ContractSafe
• Ability to maintain good attendance habits.
• Abide by all relevant SOPs as per Company policy as they are related to the position covered by this Job Description.
• Comply with the company’s safety, quality, environmental, and HR policies at all times.

Physical Demands and Work Environment:

• Frequently required to stand and sit for long periods of time.
• May be confined to specific area. 
• Occasionally lift and/or move objects of 50 pounds or more.
• Operate in an office and production environment. 
• Ability to stand, bend, kneel to lift objects of 50 pounds or more. 
• Ability to use stairs and ladders.
• Ability to carry out tasks in a fast-paced environment, handling multiple tasks at once.