Litigation Legal Assistant

Job Description

ProspectBlue is partnering with a law firm in Richmond, VA, to identify a motivated and detail-oriented Litigation Legal Assistant to provide primary administrative support to four associate attorneys.

• Prepare, draft, and revise attorney correspondence, including engagement letters, letters of representation, and other legal correspondence and filings.
• Open new matters, coordinate conflict-of-interest checks with file room records, and maintain client and general files with minimal supervision.
• Conduct periodic file reviews, identify matters eligible for storage, and prepare files for closure in accordance with firm procedures.
• Manage attorney calendars, deadlines, and reminder systems while utilizing the firm’s master calendar. Schedule appointments and coordinate meetings as needed.
• Enter, update, and post attorney time records accurately and promptly.
• Process invoices, proof billing sheets, and review and make necessary billing edits.
• Screen incoming calls, take accurate messages, and ensure telephone rollover lines are properly covered.
• Sort, date, distribute, and file incoming mail, as well as coordinate timely delivery of outgoing correspondence. Arrange delivery through appropriate courier or service when needed and monitor delivery to ensure deadlines are met.
• Welcome clients and visitors and provide a professional, courteous experience while maintaining strict confidentiality regarding attorney-client matters.
• Provide additional administrative support, including typing, filing, electronic filing, photocopying, and reception coverage as workload permits and as requested by attorneys or the Human Resources Manager.
• Work overtime when necessary, particularly to assist with trial and hearing preparation.

• At least two years of experience working as a Litigation Legal Assistant.
• Current litigation experience within a law firm environment is preferred.
• Strong proficiency with Microsoft Office, particularly Word, Outlook, and Excel.
• Excellent typing, organizational, written, and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Exceptional attention to detail and accuracy.
• Professional, courteous, and positive demeanor.
• Ability to accept feedback and incorporate it effectively into daily work.
• Familiarity with document management systems such as NetDocuments, as well as billing and time-entry software, is a plus.
• Knowledge of federal and state electronic filing procedures is preferred.