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The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is seeking a Legal/Administrative Coordinator reporting to the General Counsel. The position encompasses the performance of exceptionally difficult administrative, analytical and secretarial work in a confidential environment. Tasks include the typing and editing of highly confidential documents utilizing word processing software, the preparation and formatting of lengthy agreements and other legal and non-legal documents. The successful candidate must be proficient in the use of word processing software, e.g. auto-generating and auto-updating tables of contents; performing legal editing utilizing red-lining, strikeouts, globally and for specific text; editing using bolding, underlining, etc.; must be proficient in document formatting. The successful candidate will be responsible for accurately maintaining correspondence, files, confidential materials, routing and answering mail and phone calls, ordering and keeping supplies for the unit. The successful candidate will perform secretarial/administrative duties for legal staff and others reporting to the General Counsel.
Preferred Skills:
It is strongly preferred that the candidate possesses:
- Proficiency in Microsoft Word, Excel and in other applications in the Microsoft Office Suite of products
- Excellent verbal and written communication skills and interpersonal skills
- Extensive full-time progressively responsible clerical/administrative experience requiring independent decision making
- Only open to current City employees who are permanent in the title of Administrative Manager or a comparable title
Additional Information:
#O-158
To Apply:
Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 691612. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.
Hours/Shift:
35 Hours/Day Shift
Work Location:
5 Manhattan West, New York, NY
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
