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Job Description
Position: Trial/Legal Assistant
Salary: $24.97 - $31.58
General Position Summary
Provides general clerical support for District Attorney’s staff. Prepares legal documents, maintaining departmental records, retrieving and preparing files for intake and Court. Performs legal assistant duties for Deputy District Attorneys.
Essential Functions
The following may not be all inclusive and other duties may be assigned.
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Certification, & Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Current Oregon Driver’s License
Knowledge, Skills & Abilities
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of PBK Springbrook Database software; PBK Internet software; Excel Spreadsheet software and Word, PowerPoint Word Processing software.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work Schedule
The normal work schedule is 8.00 hours per day 5 days per week; exact schedules are assigned by management. This position is non-exempt in accordance with the Fair Labor Standards Act. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.
Salary
Position: Trial/Legal Assistant
Salary: $24.97 - $31.58
General Position Summary
Provides general clerical support for District Attorney’s staff. Prepares legal documents, maintaining departmental records, retrieving and preparing files for intake and Court. Performs legal assistant duties for Deputy District Attorneys.
Essential Functions
The following may not be all inclusive and other duties may be assigned.
- Provides general clerical support for District Attorney’s staff. Prepares legal documents, maintaining departmental and statistical records. Performs legal assistant duties for Deputy District Attorneys
- Serves as Legal Assistant for Criminal Court matters, including the typing of legal documents, correspondence, filing, use of office equipment such as computer, printer, fax machine, scanner and copier.
- Monitors all probation violation cases by preparing probation violation motions, orders, warrants, charging instruments and various legal documents and files with the court. Works closely with Deputy District Attorneys, probation officers and courts to ensure offender court appearances.
- Responsible for monitoring all DA Diversions filed, which includes monitoring defendant’s conditions of diversion (i.e. completes treatment, public service work or specified condition in diversion). Files appropriate motions and orders for diversion cases.
- Responsible for gathering and maintaining statistical records identified under the Justice Reinvestment Initiative Grant.
- Responsible for monitoring the court events imported in PbK to ensure court cases are scheduled with the appropriate hearings and dates.
- Assists with retrieving police reports and enters into D.A. Case management system; prepares and inputs data for charging. Ensures we meet court schedules while working under tight deadlines.
- Assists in intake, such as filing charging instruments, preparing arrest warrants, letters to appear, etc., to ensure appearances for court.
- Assists in preparing court dockets and adding electronic files to dockets in PbK for arraignments, hearings and mandatory appearances.
- Serves as backup to other Trial/Legal Assistants, including Discovery matters and the rotation of receptionist duties.
- Responsible to demonstrate the conduct and behavior of a team player by helping create a professional and rewarding work environment for all District Attorney Employees.
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Certification, & Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Current Oregon Driver’s License
Knowledge, Skills & Abilities
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of PBK Springbrook Database software; PBK Internet software; Excel Spreadsheet software and Word, PowerPoint Word Processing software.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work Schedule
The normal work schedule is 8.00 hours per day 5 days per week; exact schedules are assigned by management. This position is non-exempt in accordance with the Fair Labor Standards Act. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.
- $24.97 - $31.58/hour
