Legal Secretary (Temp - Hybrid/NYC).821

The Opportunity: 

A global insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a long-term, temporary basis.  The schedule is hybrid (three days in the office, two days remote). The hourly rate is $25 - $30, plus benefits.

Primary Duties

The Legal Secretary will possess strong organizational skills and a solid understanding of legal procedures, particularly in the context of litigation and insurance defense. The Legal Secretary will handle file/data management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Additional duties include:

• Provide secretarial and administrative support to attorneys and staff
• Handle file and data management, including organizing and maintaining legal records
• Assist with motion practice, exhibits, discovery, and legal budgets
• Draft, redline, and prepare legal documents, including discovery pleadings.
• Manage and respond to emails on behalf of multiple attorneys.
• Manage and prioritize a high volume of emails and correspondence.
• E-file federal and state motions (experience with NY courts required, NJ experience a plus).
• Maintain calendars and schedules for attorneys and staff.
• Handle client reception, phone inquiries, and communication.
• Sort and distribute incoming mail and packages.
• Order and manage office supplies and inventory.
• Prepare and coordinate legal correspondence and reports.
• Perform other administrative tasks as needed to support the team.

Requirements

• 2-5 years of legal secretarial or administrative support experience in a defense law firm or corporate legal department.
• Strong typing skills, both fast and accurate.
• Prior knowledge and exposure to litigation procedures and processes.
• Experience with insurance subrogation is highly desirable.
• Prior e-filing experience for federal and state motions (NY courts experience is required, NJ is a plus).
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with legal management programs such as iManage and billing software.
• Excellent oral and written communication skills.
• Exceptional organizational skills and attention to detail.
• Strong time-management and prioritization abilities.
• Professional and courteous demeanor with strong client service skills.
• Ability to work independently and meet deadlines in a fast-paced environment.

The Partnership – Benefits

• ABA-MEC Medical Benefit
• PEP 401kPaid
• Time Off
• Employee Assistance Program (EAP)
• Working Advantage {discounts)
• Financial Wellness Program (FinFit)