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Job Description
Job Description: Immigration Office Clerk
Classification: Full-Time, At-Will, Non-Exempt
Location: Schaumburg office
Schedule: 5 days in office
Salary Range: $47,000- $49,000 per year plus discretionary annual bonusSummaryThe Office Clerk is responsible for general office functions including daily mail processing and distribution, file maintenance and photocopying, printing, and document assembly. You must be organized, efficient, have excellent time management and customer service skills, and work well with minimal supervision.
Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee would be required to have the ability to lift files up to 25 pounds and bend or stand to open filing cabinets and pull files from shelves of varying heights. The employee is frequently required to sit and then stand to obtain files, obtain print jobs and photocopy documents in various locations throughout the office. The employee will also frequently use hands and fingers to type documents, review files, lift files and photocopy. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Salary
Classification: Full-Time, At-Will, Non-Exempt
Location: Schaumburg office
Schedule: 5 days in office
Salary Range: $47,000- $49,000 per year plus discretionary annual bonusSummaryThe Office Clerk is responsible for general office functions including daily mail processing and distribution, file maintenance and photocopying, printing, and document assembly. You must be organized, efficient, have excellent time management and customer service skills, and work well with minimal supervision.
Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Process daily mail – scan and save in document management system, internal distribution, meter outgoing mail, and bring metered mail to the U.S. postal receptacle
- Photocopy, print and assemble documents, as instructed by paralegals and attorneys
- Data entry/update Immigration forms and software
- Save documents in appropriate programs, as directed by attorneys and paralegals
- Prepare FedEx packages
- Maintain an organized file room; locate physical files for attorneys and paralegals
- Handle miscellaneous tasks for attorneys, paralegals and administration
- Organization
- Time Management
- Collaboration/Team Orientation
- Dependability
- Flexibility
- Discretion
- Initiative
- Associate degree with a minimum 3.0 GPA or equivalent work experience
- 2 years of office/administrative experience, preferably in a professional services firm
- Data entry skills
- Microsoft Office proficiency, including Outlook, Word and Teams
- Excellent customer service and communication skills
- Ability to exercise discretion and exhibit a high level of confidentiality
- Professional and pleasant demeanor
- Ability to interpret and follow instructions in a fast-paced environment
- Excellent planning and organizational skills
- Ability to stand for long periods of time
- Must be a team player
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee would be required to have the ability to lift files up to 25 pounds and bend or stand to open filing cabinets and pull files from shelves of varying heights. The employee is frequently required to sit and then stand to obtain files, obtain print jobs and photocopy documents in various locations throughout the office. The employee will also frequently use hands and fingers to type documents, review files, lift files and photocopy. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- $47,000 - $49,000/year
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