Legal Practice Assistant - Intellectual Property: Patent

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with over 4,000 lawyers and staff in over 30 offices, is seeking a Legal Practice Assistant to support the Intellectual Property practice group. This position will report to the Manager of Legal Practice Support. The Intellectual Property Legal Practice Assistant will routinely engage with practice group attorneys and business professionals to gain significant analytical and legal skills. The position will be responsible for providing a broad range of administrative and substantive legal support to the Intellectual Property team in an environment where collaboration and exceptional client service is emphasized. 

Legal Practice Assistants are part of ML LawPath®, a comprehensive program that combines substantive law firm experience with practical, hands-on training and professional development opportunities. It is designed to provide the experience, connections, and continuous learning to fast track your career, with an opportunity to form client relationships, routinely engage with Practice Group attorneys and legal professionals, and gain significant analytical and project management skills. ML LawPath® endeavors to help Legal Practice Assistants develop a well-rounded skill set and best practices that will foster their success as legal professionals and beyond.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in the Seattle office, with a hybrid in-office/remote working schedule. Flexibility with overtime is required. A two-to-three-year commitment is expected, and the candidate must start no later than June 30, 2025.

Key responsibilities of this position:

• Establishes, organizes and maintains case and client files.

• Manages case and client information manually and digitally via electronic databases.

• Supports the development and management of case and practice group timelines.

• Assists attorneys with the preparation and review of various patent documents and forms.

• Provides draft documents to attorneys and clients.

• Reviews and processes Filing Receipt, Notice of Recordation, Office Actions, Notices of Allowance, Recordation of Assignment, Letters Patent, and Notice of Publication in accordance with set guidelines and procedures.

• Prepares pre-issuance documents, which includes Issue Fee Payments and Information Disclosure Statements if necessary.

• Prepares and files the documents with the USPTO (US Patent and Trademark Office), including Request for Filing Receipt, Request for Corrected Filing Receipt, Issue Fees, Formal Drawings and New Patent Applications.

• Prepares non-technical prosecution documents, including Notices to File Missing Parts, Notices to File Corrected Application Papers, Inventor Declaration, Assignment and Power of Attorney.

• Coordinates communication and planning across teams who are handling multiple client matters.

• Provides administrative support, including, but not limited to, document production, conflicts checks for new matters and business intake materials.

• Performs other duties as assigned to support the Intellectual Property Practice Group. 

Experience/Qualifications:

• Bachelor’s Degree required;

• One (1) year of internship or professional experience preferred; professional services industry experience a plus.

• Independent, self-starting, and self-motivated.

• Superior written/verbal communication skills, strong interpersonal skills, and the ability to work independently and within a team environment are a must.

• Exceptional organizational skills.

• Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment.

• Ability to manage confidential information with discretion.

• Demonstrated proficiency in Microsoft Office suite, Excel and PowerPoint.

• Flexibility to travel and work non-business hours at times as needed.

**A cover letter describing how your values, goals and experience align with the position at Morgan Lewis is expected.

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For positions in Seattle, WA, the salary range for this job posting is: $55,500 - $88,800.

The base salary wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary wages may be only part of the total compensation package. The total compensation package for this position will also include eligibility for an annual discretionary bonus. Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may enroll in: a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, life, disability, accidental death and dismemberment, business travel accident insurance plans, and health savings and flexible spending accounts for the employee and the employee’s eligible dependents.  Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may utilize the Employee Assistance Program, Work/Life Services, HealthAdvocate, Bright Horizons Back-Up Child Care, and WageWorks Commuter Benefits for the employee and the employee’s eligible dependents. Employees will also receive: 9 paid holidays per calendar year, 2 personal days per year, and up to 20 days of vacation per year. In accordance with state applicable law, eligible employees will earn 1 paid sick leave hour for 30 hours worked. Eligible employees may also take up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.