Legal Secretary

Administrative Assistant

Downs Rachlin Martin PLLC (DRM) - one of northern New England's largest law firms - is seeking an energetic Administrative Assistant to join the Litigation team in our Burlington, Vermont office.  DRM provides exceptional legal services to our clients, and the ideal candidate will offer administrative support while working collaboratively with our attorneys and paralegals to ensure the delivery of high-quality client services DRM is known regionally and beyond for providing. This includes managing administrative tasks, preparing legal documents, and maintaining organized client records.

Key Responsibilities: 

• Assist attorneys in the preparation, editing, proofreading, and electronic filing of legal documents
• Manage phone calls, emails, and scheduling for attorneys
•  Maintain and organize client files electronically in our document management system
• Perform data entry and handle confidential information with discretion
• Coordinate client meetings, depositions, mediations, and travel arrangements          
• Provide general administrative support, including copying and scanning

Qualifications: 

•  Proficiency with MS Office 365 and its applications
• Possess exceptional organizational skills and an aptitude for prioritizing tasks to meet stringent deadlines
• Strong communication skills, particularly in writing and editing (including proofreading)
• Ability to learn software applications quickly and work in complex electronic documents
• Ability to multi-task in a fast-paced environment
•  Ability to work both independently and as part of a team             
• Associate or bachelor’s degree and experience in either a law firm or professional services/corporate setting (or equivalent combination of education and experience)          

Benefits:

•  Health Insurance
•  Health Savings Account
•  Dental Insurance
•  Vision Insurance
• Paid Life Insurance
• Paid Disability Insurance
• Paid Time Off
• 401(k) Matching
• Profit Sharing