Office Services Assistant

Essential Job Duties & Responsibilities 

Facilities 

• Monitor and respond to incoming email requests  

• Maintain logs of Facilities equipment usage and maintenance and request repairs when needed 

• Ensure offices are set up with standard furniture/supplies and cleaned for new and moving employees as well as visitors   

• Escalate staff requests/concerns to supervisor/director as appropriate 

• Daily maintenance (stock supplies, cleanliness, etc.) 

• Assist with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.) 

Mailroom 

• Retrieve and deliver incoming mail and packages 

• Perform scheduled copy room mail sweeps to retrieve outgoing USPS mail, interoffice and remote office pouch correspondence  

• Meter outgoing mail 

• Prepare materials for mailing including: addressing, stuffing envelopes, making labels and gathering correspondence for the remote office pouch  

• Maintain postage log for outgoing mail 

• Keep mail supplies stocked 

Reprographics 

• Copy, print, scan or bind hard copy and electronic documents of various sizes and colors  

• Download copy jobs from printer holding queue, servers, links, drop boxes or emails as well as uploading finished products 

• Bind hard copy productions (i.e. Velo, Spiral, Wire, Acco and 3-ring)  

• Quality check work for accuracy to uphold the standards of service and best practices set forth by the department 

Office Supplies 

• Organize and track office supplies  

• Maintain and organize floor copy rooms, adding supplies as needed 

• Check paper levels on printers/copiers on a daily basis and replenish as needed  

• Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels 

• Maintain and organize floor copy rooms, adding supplies as needed 

Miscellaneous 

• Backup Reception for breaks and vacations when needed 

• Available some early mornings/nights/weekends to monitor work being performed by vendors or to provide additional support during special events  

• Assist Administrative Team with special projects and tasks, as needed 

• Perform other duties as assigned 

Physical Demands ( to perform essential job functions) 

Medium to heavy work: Exerting up to 50 pounds or more of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Physical demands are in excess of those of sedentary work. Light work usually requires walking or standing to a significant degree. 

• Sitting: Remaining in the seated position, particularly for sustained periods of time 

• Standing: Remaining upright on the feet, particularly for sustained periods of time 

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another 

• Climbing: Ascending or descending ladders, stairs, ramps using feet and legs or hands and arms 

• Lifting: Raising objects from a lower to a higher position or moving objects horizontally 

• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder 

• Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees 

• Reaching: Extending hand(s) and arm(s) in any direction 

• Pulling/Pushing: Using upper extremities to exert steady force upon an object to that the object moves toward or away from the force 

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.