Legal Administrative Assistant | Employment

Koley Jessen is a dynamic law firm powered by dynamic people. The firm is seeking a reliable, and driven Legal Administrative Assistant to work closely with attorneys and paralegals to provide over-the-top service and achieve the best results for our clients.

Our collaborative culture drives our ability to solve complex and challenging client problems with imagination and determination. Our investment in one another drives our success and ensures that Koley Jessen will always be a great place to work. Every team member is a vital part of any legal matter.  The Legal Administrative Assistant partners with Attorneys and Paralegals to provide solutions to our clients, creating unlimited learning opportunities and increased levels of engagement.  The Legal Administrative Assistant will also be a member of the Legal Administrative Assistant team and collaborate with other Legal Administrative Assistants on projects as needed. 

A Legal Administrative Assistant at Koley Jessen has the ability to multitask in a consistently fast-paced environment, and possesses a proficiency in Microsoft Office applications while embracing relevant technology to actively improve his/her skills through formal and informal learning/training.  The Legal Administrative Assistant will also possess effective verbal and written communication skills and has the ability to adapt his/her communication style to suit different audiences.  An eagerness to learn and perform at a high-level of engagement and practice critical thinking skills is ideal.

Depending on the practice area, Legal Administrative Assistant job duties include, but are not limited to:

• Administrative tasks (time entry, expense reports and check requests for USCIS filings, printing, calendaring, scanning, mailings, maintaining and organizing electronic files, coordinating travel arrangements, collaborate with the accounting team to pay invoices for ancillary support services).
• Legal-specific tasks (dictation/transcription, document revisions, document conversions, redlining, docketing).
• Other higher-level tasks (document drafting, assisting with closings, preparing virtual closing books, court filings, scheduling hearings, monitor USCIS guidelines for petition-specific mailing addresses and filing fees, obtain records from U.S. Customs & Border Protection, ShareFile & DocuSign: request files from clients via ShareFile links and send documents for signature via DocuSign, order and coordinate translations and academic evaluations of client documents).

Preferred Qualifications:

• Two (2) years of legal assistant or administrative assistant experience
• Proven proficiency with Microsoft Office and other computer/software technologies

What we offer:

Koley Jessen offers a competitive salary, excellent benefits including 401(k) with firm contribution, and the opportunity for professional development.  Koley Jessen is a dynamic law firm powered by highly-talented people. Our collaborative culture drives our ability to to provide over-the-top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.

Koley Jessen celebrates, supports and promotes diversity, equity, and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person’s race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic information, pregnancy, or any other ground prohibited by law.