Sr. Paralegal and Executive Assistant

Due to growth, we are adding a Sr. Paralegal and Executive Assistant to our Legal & Regulatory Affairs department.

This is an in office position out of our Madison WI location. 

The Sr. Paralegal and Executive Assistant will be responsible for both substantive paralegal work and executive level administrative support to the SVP, Chief Legal Officer. Success in this role requires the ability to handle a high volume of work with a sense of urgency and prioritization as well as advanced administrative, communication and organizational skills, handling highly confidential information with integrity, consistently maintaining excellent professional relations, and an understanding of legal actions and operations. 

The Sr. Paralegal and Executive Assistant will support the SVP, Chief Legal Officer through managing calendar, scheduling meetings, and coordinating travel arrangements, and handling incoming and outgoing communications, including emails, phone calls, and correspondence.   Additionally this role will manage litigation files and correspondence, draft and manage legal documents and corporate legal records, perform legal research and prepare correspondence under general supervision. 

Is this you? Find out more below!  

How do I make an impact on my team?

• Support SVP, Chief Legal Officer with schedules, communication, filing and document organization, meeting preparation and follow up 
• Conduct projects and participate in team activities to identify problems and improve work processes and systems 
• Assist SVP, Chief Legal Officer with document drafting, review, and preparation 
• Prepare presentations, presentation slides and documents, and presentation support materials 
• Assist SVP, Chief Legal Officer in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes 
• Organize and maintain a central corporate repository of documents and files 
• Prepare agenda and compile minutes as for leadership meetings 
• Independently perform and manage matter intake and administration through resolution, legal research, reviewing and identifying issues in legal matters, resolving questions submitted from business units, interpreting and implementing applicable policies and procedures, and working closely and directly with various business units and counsel in bringing matters to resolution 
• Conduct legal search on relevant current and emerging laws, statutes and regulations, prepares memorandums of the findings, and create action plans where necessary to mitigate risks 
• Support and prepare legal documents, such as contracts and correspondence, for review, and approval 
• File legal documents and correspondence in digital and physical filing systems 
• Ensure effective indexing and filing of legal documents 
• Provide support and guidance related to the interpretation of applicable rules and regulations 
• Other duties as assigned 

What our team expects from you?  

• Bachelor’s degree in related field or equivalent work experience  
• Paralegal certificate  
• 3 years of executive assistant experience  
• This is an in office position out of our Madison WI location. 
• Experience in a corporate pharmacy, Health Care, or insurance setting preferred 
• 5+ years of relevant corporate paralegal experience with a governmental agency, law firm and/or in-house legal department 
• Proven experience with organizational ability to plan work, prioritize assignments, and work with minimal supervision in a fast-paced tech-savvy work environment 
• Participate in, adhere to, and support compliance program objectives 
• The ability to consistently interact cooperatively and respectfully with other employees 

What can you expect from Navitus? 

• On-site at our Madison WI office
• Top of the industry benefits for Health, Dental, and Vision insurance 
• 20 days paid time off 
• 4 weeks paid parental leave 
• 9 paid holidays 
• 401K company match of up to 5% - No vesting requirement 
• Adoption Assistance Program 
• Flexible Spending Account 
• Educational Assistance Plan and Professional Membership assistance 
• Referral Bonus Program – up to $750! 

#LI-Onsite