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Job Description
The Opportunity
Boutin Jones seeks a friendly, responsive, honest, and experienced Litigation Secretary. This role is an integral part of our team providing direct support for attorneys. This position requires a high school diploma with five+ years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar, and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required. The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.
Our Compensation package shows how much we value our team!
Schedule
General Responsibilities
Salary
Boutin Jones seeks a friendly, responsive, honest, and experienced Litigation Secretary. This role is an integral part of our team providing direct support for attorneys. This position requires a high school diploma with five+ years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar, and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required. The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.
Our Compensation package shows how much we value our team!
- $30.00 to 38.00 per hour depending on experience
- Yearly Bonuses
- Medical – 95-100% Employer Contribution for Employee Premium
- Dental, and Vision Insurance
- Long-Term Disability Insurance - 100% Employer Paid
- Long-Term Care – 100% Employer Paid
- Generous vacation, sick leave, and holiday policies
- Yearly Cost of Living Adjustments
- Robust Retirement Plan including 401k match and profit sharing
- Employee Parking or Bus Pass
Schedule
- Monday – Friday 8:00 a.m. to 5:00 p.m. or 8:30 a.m. to 5:30 p.m.
- This position is 100% in office
General Responsibilities
- Perform secretarial and clerical duties
- Create and maintain files, keep records, and prepare reports as requested.
- Trial preparation.
- Create and format pleading table of authorities and table of contents.
- Processes mail daily.
- Manage Attorney phone calls and email messages.
- Drafts routine correspondence and documents on own initiative for approval by attorneys.
- Schedules appointments, depositions, and other events.
- Receives clients arriving for appointments (including beverages).
- Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines, and other commitments.
- Manage travel arrangements, hotel reservations, and continuing education registrations for attorneys.
- Performs conflicts checks.
- Perfects documents for court filing; files and effects notice as required.
- Opens New Client/Matters in accordance with firm procedure.
- High School Diploma/ Completion of two years of college or vocational school is preferred
- 5+ years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office
- Spelling, grammar, and punctuation must be exceptional
- Basic office equipment knowledge (copy machines, scanners, printers, and phones)
- Beginning/Intermediate experience with Microsoft Excel, Word, and Outlook
- Ability to lift up to 30 lbs.
- $30 - $38/hour
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