Legal Secretary I - Private Office (FT)

General Statement of Duties:
To record and transcribe dictation and to perform responsible secretarial and clerical work involving a law office or court; to operate computers; to compose and type correspondence, records, and reports: pleadings, briefs, summons, and subpoenas; to receive and initiate telephone investigation and communication, to prepare a wide variety of local, state and federal reports and replies; to maintain records as to materials and supplies; and to perform related work as required.

Supervision Received: Work is performed under the general supervision of the Prosecuting Attorney or designee.

Supervision Exercised: None.

Essential Duties and Responsibilities: An employee in this class may be called upon to do any or all of the following: These examples do not include all of the tasks which an employee may be expected to perform.

· Initiate and respond to telephone inquiries concerning cases.

· Review new Court Action Referrals (CARs) received electronically from MICSES and verify all information is accurate and current.

· Schedule and coordinate client interviews, paternity or genetic tests, pretrial dates, and trial dates.

· Coordinate the service of summons, complaints, and subpoenas.

· Review emails daily with court documents and maintain an activity calendar. Submit original Affidavit of Parentage documents to the Michigan Department of Community Health and Human Services for filing.

· Submit any out-of-state or prison genetic test scheduling requests to the lab.

· Complete genetic testing and obtain samples from parties (if necessary).

· Maintain accurate court schedules and paternity/genetic test schedules.

· Submit billings on a regular basis for paternity/genetic testing and process service.

· Initiate address and employer verification procedures with the Postal Service and/or Data Warehouse and maintain a record of same.

· Operate computers (MICSES-Michigan Child Support Enforcement System).

· Prepare and check reports required by various local, state, and federal agencies.

· Maintain accurate records for reporting purposes.

· Record and transcribe dictation and legal briefs.

· Perform responsible secretarial work in connection with a law or court office.

· Type correspondence, records, and reports as directed by a department head or other officials.

· Schedule and publish hearings, motions, pre-trials and trials.

· Make appointments and perform public contact work.

· Open and sort mail.

· Prepare and mail notices of pre-trials, motions and trials.

· Prepare certified records; perform bookkeeping and related office work.

· Operate office duplication machines and other equipment.

· Order and maintain listing of office supplies.

· Attend conferences and seminars as required by MICESES.

· Update/maintain case status/information on legal module (MICESES)

· Prepare discovery requests, jury demands, subpoenas, witness lists, and exhibits; and if necessary, substitute attorneys.

· Prepare invoices to bill appropriate parties, submit billing to accounts payable, and enter payments received.

· Perform related work as required.

Desirable Education, Experience and/or Qualifications: An employee in this class, upon appointment should have the equivalent of the following training, qualifications and/or experience.

· Graduation from an accredited high school.

· Reasonable knowledge of modern computer programs.

· Two (2) to three (3) years’ experience performing responsible clerical work, preferably involving a court, law office, or police agency.

· Reasonable knowledge of legal terminology and familiarity with the operations of a court and a law office.

· Reasonable knowledge of modern office equipment, bookkeeping practices, and procedures.

· Knowledge of departmental operations, services, and policies.

· Reasonable speed and accuracy in recording and transcribing dictation.

· Computer skills are necessary to effectively utilize word processing, spreadsheet and accounting software systems and the ability to be trained on a specific software program.

· Ability to answer telephone inquiries.

· Ability to coordinate and schedule paternity/genetic tests, arraignment dates, pretrial dates, and trial dates.

· Ability to deal effectively with related agencies, including the Department of Human Services, the Friend of the Court, the Circuit Court, Sheriff’s Department and the Judge’s offices.

· Ability to prepare a variety of legal and local, state, and federal records and reports.

· Ability to read, write and type effectively without limitation.

· Ability to be task oriented with little supervision.

· Tact and diplomacy in dealing with other employees, officials, and the general public.

· Ability to pass a background check and consent to fingerprinting as required by MCL 15.651-15.654.

Working Conditions and Physical Abilities:

· Work is primarily indoors and requires sitting for extended periods.

· Must be able to lift and carry up to 25 pounds.

· Must be able to hear and speak over the phone and in one-on-one communication needs.

· Must be able to see, hear and speak effectively and without limitations.

· Must be able to stand or sit in one spot for long periods of time, moving arms, hands, back and entire body.

· Must be able to reach, bend or squat to access files.

· Must be able to see and notice the needs of others.

· Must be able to understand and follow oral and written instructions.

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Department: Prosecuting Attorney
Position #: 11630
Overtime Exempt: No
Union: Non-Union/Full-Time (37.50 hours per week, 1,950 hours per year)
Pay Grade: (Starting hourly rate listed on the posting)
Work Location: Adrian, MI

Fringe benefits include:

• Health Insurance - Eligible employees have an option between five (5) Simply Blue health plans with Blue Cross Blue Shield of Michigan. Employee premium requirements vary by plan type
• Dental Insurance - Delta Dental of Michigan. Employer paid premium
• Vision Insurance - Optional. Employee and Employer split monthly premium 50%/50%
• Life Insurance - Employer paid premium
• Accidental Death & Dismemberment - Employer paid premium
• Short Term Disability - Employer paid premium
• Long Term Disability - Employer paid premium
• Defined Contribution 401(a) Money Purchase Plan - Mandatory participation 5% employee / 5% employer funded.
• Accumulated paid leave
• Various holidays

Additional employment information may be found at https://www.lenawee.mi.us/303/Human-Resources

LENAWEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Salary

• $16.00/hour