Legal Secretary

Porter Scott is seeking an experienced Legal Secretary to support assigned attorneys and partners in a fast-paced litigation environment. This role is critical to the firm’s daily operations and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while meeting strict deadlines.

Key Responsibilities

• Manage attorney calendars, including scheduling meetings, depositions, mediations, hearings, client conferences, and travel

• Track court deadlines, appearances, and statutory limitations to ensure compliance

• Prepare, format, proofread, finalize, and file legal documents, including pleadings, motions, briefs, correspondence, and court forms

• Ensure all filings comply with state and federal court rules, formatting requirements, and confidentiality standards

• Handle electronic filing and service with courts and parties

• Maintain organized electronic case files in NetDocuments, including accurate labeling and flowsheets

• Monitor court dockets and save incoming filings and client materials

• Serve as a primary point of contact for clients, court personnel, and legal professionals

• Coordinate logistics for meetings, court appearances, and travel

• Assist with new matter intake, file opening, calendaring, billing coordination, and expense processing when assigned to a partner

• Route billing statements and invoices for timely processing

• Perform other duties as assigned

Qualifications

• Strong organizational and time-management skills with the ability to manage competing deadlines

• Proficiency in Microsoft Office, Adobe Acrobat, NetDocuments, DocuSign, and virtual meeting platforms

• Working knowledge of state and federal court rules and filing procedures

• Excellent written and verbal communication skills

• High attention to detail and ability to maintain confidentiality

• Ability to work collaboratively in a team-oriented environment