Court Clerk, Senior

This position provides leadership in and performs responsible clerical work in support of the daily activities of Municipal Court, including the proper collection and disbursement of court fees and fines, and the preparation and maintenance of accurate and complete court records.  Performs various other clerical work as required. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

The work is considered sedentary and involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis, and routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: fingering, hearing, mental acuity, repetitive motion, speaking, talking, and visual acuity.

Work environment involves exposure to no known environmental hazards; and is safe and secure that may periodically have unpredicted requirements or demands.

• Schedules hearings and trials; notifies all parties of court dates and times;
• Establishes and maintains case files;
• Collects and records fees, fines, bonds, restitutions and other payments; prepares daily deposits and related reports;
• Prepares, processes, indexes, files and/or submits/transmits court documents and records, which may include but are not limited to indexes, rules to show cause, court calendars, tickets and citations, pleadings, judgments, jury notices, docket sheets, jury lists, motions, appeals, sentence sheets, commitments, discharges, dispositions, court orders, subpoenas, summonses, court rosters, warrants, warrant dismissals, etc.; prepares reports, legal notices, correspondence, etc.; ensures record security;
• Enters case information into computer record-keeping system; retrieves information as needed;
• Assists defendants, attorneys, solicitors, court personnel, law enforcement personnel, jurors, judges, and others in completing various legal forms as required for court;
• Assists judges during trials as required; audio tapes court proceedings;
• Conducts criminal history checks as directed;
• Reports revenue to the South Carolina State Treasurer’s office;
• Suspends driver's licenses and issues Ishmell orders;
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; greets and assists office visitors;
• Performs other general clerical work as required, including typing documents, copying and filing documents, sending and receiving faxes, etc.;
• May assist in developing and/or updating computer record-keeping systems; 
• Provides leadership of lower-level clerical staff as assigned;
• Receives and responds to inquiries, requests for assistance and complaints in areas of responsibility; and
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• High School diploma or GED;
• Two (2) years of relevant prior experience;
• Valid South Carolina Class “D” Driver’s License; 
• NCIC Certification.

• Skill in the use of Microsoft Office;
• Typing test required at 30 CWPM.

• Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
• Knowledge of personal computer equipment with skill in doing data entry and in the use of Microsoft Office preferred, utilizing Outlook, word processing and spreadsheet software programs;
• Ability to gather, organize, analyze, examine or evaluate data or information and may prescribe action based on such data or information;
• Ability to provide information guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants;
• Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
• Ability to perform skilled work involving rules/systems with almost constant problem-solving;
• Ability to read technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form;
• Ability to perform clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure; and
• Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.