Legal Assistant

The role of the Legal Assistant at McBrayer is to facilitate the work of a group of attorneys, enhancing the effectiveness of those attorneys, communicating professionally with clients and other team members, and contributing to the firm’s success.

Responsibilities include:

• Organize cases by establishing and organizing files; monitor calendars; meet deadlines; document actions; input information into file; confirm case status with attorney.
• Electronically file key documents meeting applicable deadlines; mail letters and pleadings.
• Communicate with people involved in the case including other attorneys, court clerks and personnel; schedule depositions; prepare and forward summonses and subpoenas; draft complaints; prepare and file discovery requests; prepare responses to opposing counsel; generate and share status reports.
• Keep clients informed on case process per the attorney.
• Maintain case costs / billables working with team and within billing software (LMS).
• Organize checks for various filing fees, vendor invoices and attorney reimbursements.
• Prepare case summaries, materials for conferences, pleadings; monitor and obtain discovery responses; organize case materials for team review.
• Prepare for trial proceedings: Organize evidence, prepare exhibits, schedule witnesses, take notes in pre-trial meetings.
• Contact state and federal agencies on an ad hoc basis for assistance and/or for information
• Administrative tasks as needed including coordinating appointments; transcription; copying documents; database maintenance; making, answering and directing phone calls; greeting clients; scheduling attorney travel arrangements; and other organizational tasks.

The successful candidate will have the following qualifications and skills:

• Detail-oriented with a high degree of accuracy; creates polished work product
• Problem-solver: Seeks answers or solutions before asking for help
• Strong technology skills and proven ability to learn new programs. Knowledge of redlining programs and NetDocs a plus. 
• Ability to multitask and prioritize
• Accountability: Takes ownership of and pride in work product
• Strong verbal and written communication skills
• Organization skills: A good planner
• Efficiency: Good time manager
• Commitment to complete confidentiality
• Professionalism
• Ongoing interest in professional growth and process improvement

The ideal candidate will have:

• 2- or 4-year college degree
• 3 years of experience in corporate law, estate planning, real estate, or other transactional matters in a law firm.