Legal Administrative Services Manager #2210 - County Attorney - Unassigned Division

Under general supervision, oversees daily office operations while providing legal support to attorneys. 

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, physical requirements, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

• Office Management:
  • Oversee daily office operations, ensuring efficiency and organization.
  • Supervise administrative staff, assigning tasks and monitoring performance.
  • Maintain office supplies, equipment, and records.
  • Develop and implement office policies and procedures.
• Paralegal Support:
  • Assist attorneys with legal research, drafting legal documents, and case preparation.
  • Manage and organize legal files, correspondence, and court filings.
  • Prepare reports, briefs, contracts, and other legal documents.
  • Coordinate with courts, clients, and other legal entities regarding case matters.
  • Schedule client, witness, and other necessary legal meetings for attorneys. 
  • Manage case deadlines on attorney calendars.
• Public Records Director
  • Oversee the public records requests received and addressed to Hamilton County General Government.
  • Assist Administrators with compliance with the Tennessee Open Records Act. 
  • Ensure timely response to Public Records Requests. 
  • Coordinate with attorneys to address legal issues with Public Records Requests.

Knowledge of legal terminology and the forms and documents used in legal work product.
Knowledge of legal procedures and practices involved in composing, processing, and filing a variety of legal documents.
Knowledge of modern office procedures, methods, and computer equipment.
Knowledge of County departments, policies, practices, and procedures.
Knowledge of general office practices and machines.
Knowledge of customer service/public relations methods, practices, and procedures.
Knowledge of legal terminology, court procedures, and document formatting.
Skill in the use of a personal computer and related software.
Skill in English composition, grammar, spelling and punctuation.
Skill in establishing and maintaining effective working relationships.
Skill in verbal and written communication. 
Skill in prioritizing, scheduling, coordinating, assigning, and tracking work.
Skill planning, scheduling, and coordinating public meetings and events for public officials.
Skill utilizing verbal and written communication in the development of reports, correspondence, documents, and meeting agendas.
Skill establishing and maintaining effective working relationships.
Skill in organization and multitasking.
Skill and proficiency in Microsoft Office Suite and legal case management software.
Ability to work independently and handle confidential information with discretion.

A bachelor’s degree in legal studies, public administration, business administration, political science, or a closely related field and five (5) years of direct work experience in the legal field, public administration, business administration, political science, or a closely related field, two (2) years of which must be in a supervisory or lead role. A valid driver’s license is required.

OR 

An associate’s degree in legal studies, public administration, business administration, political science, or a closely related field and seven (7) years of direct work experience in the legal field, public administration, business administration, political science, or a closely related field, two (2) years of which must be in a supervisory or lead role. A valid driver’s license is required.

OR

The equivalent of a high school diploma and nine (9) years of direct work experience in the legal field, public administration, business administration, political science, or a closely related field, two (2) years of which must be in a supervisory or lead role. A valid driver’s license is required.

PREFERRED REQUIREMETS:

A minimum of ten (10) years of experience in office management and/or paralegal work in a government setting is preferred.

An associate’s or bachelor’s degree in legal studies, business administration or political science is preferred.

A minimum of five (5) years of direct work experience with Hamilton County is preferred. 

PHYSICAL REQUIREMENTS:

Work requires a minimum to moderate amount of physical effort with intermittent typing, sitting, standing, walking, and driving. This position may require the occasional or regular lifting and carrying of up to twenty-five (25) pounds.

ADDITIONAL INFORMATION:

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Any overtime hours offered in this position are not guaranteed, are an estimate, and are subject to change.

All positions within Hamilton County Government are considered work in-person and require regular and punctual attendance.

All positions within Hamilton County Government may require work on Holidays or weekends. Additionally, irregular hours and shift work may be required, including possible extension of shift hours, at times with short notice.

AN EQUAL OPPORTUNITY EMPLOYER
Hamilton County does not discriminate on the basis of race, color, national origin, sex, religion, age, or 
disability in employment or the provision of services. A copy of Hamilton County's Equal Employment Opportunity Plan (EEOP) & Utilization Report is available on the County’s Equal Employment Opportunity (EEO) Office home page. 
https://www.hamiltontn.gov/Department_EqualEmploymentOpportunityOffice.aspx