Administrative Coordinator I/II - Liability Claims

About Us

The Office of the Los Angeles City Attorney is one of the nation's largest municipal law offices. With over 1,000 legal professionals, including 500 attorneys, the Office provides the City with the highest caliber legal services, ranging from prosecuting criminal misdemeanors, playing a leading role in criminal justice reform, advising on homelessness initiatives, defending civil lawsuits and claims, and bringing civil enforcement actions in the name of the People of the State of California.

Guided by an overarching commitment to integrity, accountability and transparency, we find great meaning in the work we do and the services we provide.

We seek collaborative team players who understand that fulfilling our mission is key to making a positive impact.

The Division is responsible for preparing the annual budget, managing payroll, accounts payable, and coordinating supply management for the Office. It verifies that funds are available and that payments are in compliance with existing contracts, City policies, and guidelines. Additionally, the Division processes all payments for vendors, employees, and travel, deposits all monies received by the Office, and prepares various reports for the City Controller, City Administrative Officer, and other City departments concerning the status of budgetary accounts.

Under the supervision of the City Attorney Financial Manager, and the Lead Administrative Coordinator, the duties and responsibilities of this position will include:
?Approve Liability Claims-related documents in the City’s Financial Management System (FMS), such as payment documents, vendor/payee setup and maintenance, appropriation, encumbrances, check cancellations, and expenditure corrections, and serve as a liaison with the Controller’s office to ensure concerns are immediately addressed.
?Enter financial data into CityLaw and assist in the reconciliation with FMS.
?Conduct CityLaw training for the Divisions within the Office.
?Assist in maintaining a database of liability expenditures and ensure that reports are reconciled with FMS.
?Oversee the preparation of quarterly invoices and monitor reimbursement from various special funds.
?Review and approve Claims Board and City Council reports for appropriate funding and payment language.
?Proofread Council motions to ensure accurate Controller instructions.
?Monitor Claims Board and Council reports through the approval process.
?Monitor case status in CityLaw and coordinate updates with Branch management and staff to ensure data accuracy.
?Provide guidance and training to staff on the protocols for CityLaw, and liability claims processes, including appropriate controller instructions and the required closing documents.
?Prepare technical amendments and Council motions to revise funding and payment language if needed.
?Assist in the preparation of various reports on the status of the liability claims accounts and historical payout information.
?Assist in the preparation of liability projections with the collaboration of the Civil Litigation, Real Estate, Municipal Law, and Public Rights branch chiefs, to provide Management and the CAO with the most current information.
?Oversee 1099 reporting to the Controller.
?Assist in the preparation of the biennial actuarial study and annual Controller’s reports such as the fiscal year-end reversion report, Generally Accepted Account Principles (GAAP), and other reports or information as requested.
?Assist in the timely response to City officials and managers, press, and California Public Records Act (CPRA) inquiries related to liability expenditures.
?Assist in the preparation and distribution of various monthly CityLaw expenditure reports and charts of liability payouts by City department.
?Conduct surveys and audits, and compile data to assist in the completion of the biennial actuarial study.
?Serve as liaison to other City departments in resolving disputes over inappropriately charged liability payouts.
?Completing ad hoc projects as instructed by management.

? One year of full-time professional administrative experience performing duties and responsibilities related to the Administrative Coordinator I/II position.
? Strong organizational and leadership skills with meticulous attention to detail.
? Proficient in public speaking, experienced in conducting training sessions, and capable of exercising independent decisions.
? Ability to multitask and work well under pressure, with minimum supervision.
? Capable of upholding discretion and maintaining confidentiality.
? The standard working hours for this position are from 8:00 a.m. to 5:00 p.m., Monday through Friday; however, hours may be adjusted as necessary.
? Reliable attendance and punctuality are mandatory.

Desirable Qualifications
?Basic understanding of accounting principles.
?Familiarity or knowledge of CityLaw and FMS.
?Highly proficient in Microsoft Excel and Access.
?Ability to work with and take a leadership role with City Attorney staff as relates to liability claims accounting, and reporting.
?Strong interpersonal skills and telephone presence.
?Ability to work effectively and harmoniously with all levels of personnel in the Office, as well as managers and staff from other departments/offices.

Requirements for Application
? Resume; and
? Cover Letter

Current Location
City Hall East, 200 N. Main Street, Los Angeles. Position is subject to assignment at any location within the County of Los Angeles.

Probation
Appointment to this exempt position (non-Civil-Service) will be subject to a one-year probationary period as required by Section 1050 of the City Charter. Successful completion of the probationary period will result in permanent tenure within the office.

Application and Deadline
Interested candidates should go to: https://www.governmentjobs.com/careers/lacityattorney/ to apply online by 5:00 PM on Tuesday, August 12, 2025.

Contact
Questions? Please email atty.recruit@lacity.org.

AS A COVERED ENTITY UNDER TITLE Il OF THE AMERICANS WITH DISABILITIES ACT, THE CITY OF LOS ANGELES DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY AND, UPON REQUEST, WILL PROVIDE REASONABLE ACCOMMODATION TO ENSURE EQUAL ACCESS TO ITS PROGRAMS, SERVICES AND ACTIVITIES. TO REQUEST A REASONABLE ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCES DIVISION AT (213) 978-7160.