Corporate Legal Assistant

Arnall Golden Gregory LLP (“AGG”), an Atlanta-based law firm with approximately 200 attorneys, is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Atlanta Office through the performance of administrative duties for the Corporate Practice Group. The ideal candidate should have a minimum of three (3) years’ experience as a Legal Assistant preferably with experience in a legal environment, specifically in corporate/transactional practice areas. Must have strong organizational skills, attention to detail, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation.  Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite, and other software packages. The specific requirements for this position include but are not limited to those outlined below.

Position Reports to:  Corporate Practice Group Co-Chairs and Legal Support Manager

Overall Responsibilities:

Primary duties will include, but are not limited, to the following:

• Provide excellent client service in communications with clients and executives from diverse backgrounds, in writing and by telephone
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Proficient with MS Word and Outlook
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Maintain daily calendars, manage attorney schedules, keeping them apprised of project deadlines
• Preparation of monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
• Enter timesheets into Aderant database for attorneys
• Open new client/matter files per Firm procedures
• Ability to work independently and with Corporate team to ensure superior quality in work product
• Overtime and flexibility will be required on occasion
• Other duties/tasks as assigned

Required skills:

• Strong office organizational skills and attention to detail
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Maintains positive, productive working relationships with attorneys, colleagues and clients
• Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
• Must demonstrate good problem-solving skills

Education and Experience Requirements:

• A Bachelor’s Degree is preferred
• At least three (3) years’ experience in above skill areas
• Demonstrated proficiency in MS Office Suite and Adobe software programs

Mental/Physical/Environmental Requirements:

• Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals
• Mobility within the office
• May sit for long periods of time
• Crouching, kneeling standing, walking, pushing pulling and lifting occasionally
• Operating a personal computer, telephone, voicemail, and other office equipment on a regular basis
• Must have the ability to convey detailed information in a clear and concise manner through spoken word
• Must demonstrate good problem-solving skills

FLSA Status

Non-Exempt

Hours – Full Time:

Full-time; 9:30-6:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The requirements for this position include, but are not limited to those outlined above.  It is the employer’s discretion to add to or change the duties or requirements of this position at any time.