Legal Assistant (Foreclosure, Estate Planning, Probate, Real Estate)

Job Description: Legal Assistant
Location: On-Site Monday thru Friday

Company Overview: Diaz Anselmo & Associates P.A., a certified minority-owned law firm with over 30 years of experience, specializes in representing creditors, investors, and servicers nationwide. Based in Naperville, IL and Plantation, FL, our practice areas encompass foreclosure, bankruptcy, corporate services, appellate and commercial litigation, and real estate transactions. We pride ourselves on compassionate client interactions and diverse legal perspectives, particularly in foreclosure defense and resolution.  Join Diaz Anselmo & Associates P.A. and become part of a dynamic team committed to excellence in legal support and corporate services. Apply today to embark on a rewarding career path in the legal industry with a respected firm.

 Foreclosure Responsibilities:

• Preparation of legal documents which could includes complaints, judgments, affidavits drafting
• Schedule hearings and mediations
• E-file in various portals
• Monitor, communicate and ensure compliance with client directives using client systems
  
• Enter information into multiple case management systems
• Create documents utilizing forms and templates
• Answer phone calls and direct calls to appropriate parties

Bankruptcy Responsibilities:

• Prepare and submit bankruptcy pleadings, notices, and letters for attorney and client review. This includes documents such as Motions for Relief, Proofs of Claim, Objections to Plan, Reaffirmation Agreements, Transfer of Claims, NOPC and Notice of Default referrals.
• Review foreclosure files to determine appropriate chain of title and proceed with correction methods if needed.
• Adjust pleadings according to attorney and client revision requests.
• Process court results by updating the case management system and client websites.
• Update client websites, including BKFS, Tempo, ADR, and others, daily.
• Electronically file bankruptcy pleadings.
• Review and handle ECF (Electronic Case Filing) notifications, forwarding emails to attorneys as needed.
• Schedule attorneys or Co-Counsel to appear at hearings when necessary.
• Notify clients of new bankruptcy filings and bankruptcy dismissals.
• Monitor bankruptcy files to ensure compliance with client and court requirements.
• Request fee approvals for bankruptcy files.

Estate Planning, Probate, and Real Estate Responsibilities:

• Prepare and draft various legal documents including deeds, affidavits, power of attorneys, tax forms, closing documents, estate planning and probate documents.
• Ensure that all documents are completed with precision and submitted within the required deadlines per order.
• Handle an average of 6 - 8 orders with revision resolution daily, with potential variability in order volume and timing.
• Create and manage files in our case management system, incorporating documents provided by our clients and drafting the necessary legal documents.
• Review drafted documents for accuracy and completeness before submitting them for attorney review.
• Revise documents as necessary based on attorney feedback and submit to our clients, as required.
• Work directly with our clients to ensure that all document preparation aligns with their requirements.
• Maintain effective communication with our clients and internal teams to manage and track order statuses and revisions.

Qualifications:

• Excellent data entry skills
• Previous experience is helpful but not required
• Time management and efficiency in a fast-paced setting is a must
• Ability to prioritize and multitask
• Excellent written, verbal communication skills
• Deadline and detail-oriented

Benefits:

• Generous amounts of time away from work to promote a healthy work-life balance. We offer paid vacation to all full-time employees in addition to observing 8 major holidays.
• Access to Medical, Dental and Vision insurances with a company contribution for you and your covered dependents.
• Life Insurance, Short-Term Disability Insurance and Employee Assistance Program also available to all full-time employees.
• Ability to contribute to a company sponsored 401(k) retirement plan with a company match on your contributions.
• Opportunities for growth to help you achieve all of your professional goals.

• $18 - $21/hour