Administrative Services Specialist - Birmingham, New Orleans, Baton Rouge, or Jackson, MS

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for an Administrative Services Specialist in our Jackson, Birmingham, New Orleans, or Baton Rouge office. The ideal candidate will have administrative experience, be extremely professional, possess exceptional communication, organizational and computer skills, have strong proficiencies in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently.  This position will provide support to both attorneys and staff across all offices of the Firm.  In addition, the candidate should be detail-oriented and able to multi-task and work well in a fast-paced environment.  This position requires the employee to work in the office daily.

Responsibilities include: 

Providing services such as copying, printing, scanning, mailing, FedEx, preparing expense reports and check requests, assisting with electronic client files, physical file creation, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences which may include distribution of materials, travel arrangements , time entry, downloading and saving documents from external sites, reconciling bills, W-9 requests, facilities, office supply ordering and stocking, hospitality services, coordinating courier services, and other projects as assigned.

Qualifications Include:

• Office administrative experience (law firm experience preferred but not required);
• Basic knowledge of office equipment, including computer and copiers;
• Proficient in Microsoft Office, Word, Outlook, and Excel;
• Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment;
• Ability to organize and prioritize numerous tasks and complete them under time constraints;
• Confidentiality;
• Exceptional client service skills;
• Working effectively within a group or independently;
• Excellent proofreading skills;
• Must be willing to learn new tasks and adapt to change easily.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. 

Thank you for submitting your resume.  After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.