Paralegal-Executive Assistant, Full Time Days

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Summary

The following is a summary of the major essential functions of this job.  The incumbent may perform other duties, both major and minor, that are not mentioned below.  In addition, specific functions may change from time to time:

• Responsible for the management of the Legal Services administrative offices

• Types general correspondence, reports, memoranda, forms, and surveys as requested

• Schedules appointments, meetings, and keeps calendars up-to-date

• Develops and maintains a hard copy of all legal, risk and insurance department policies and procedures

• Coordinates payment for license and certification requirements for legal department personnel

• Provides Notary Public service for the hospital, staff, physicians and patients/families

• Responsible for assisting with coordination of obtaining documents and information requested by governmental, regulatory and licensure entities as well as litigation counsel

• Maintains system for operational budget/fiscal reporting and analysis

• Participates in cost-reduction activities

• Participates in organizational/departmental based quality improvement services

• Coordination and management of the physician contracting process, including interfacing directly with physician candidates, leadership and employees

• Investigates facts and reviewing legislation, statutory and case law, regulations, legal opinions and rulings, hospital policies, and corporate and other documents to determine legal relevancy and significance

• Prepares drafts of legal memoranda and opinions, including litigation documents and contracts, for review by attorneys

• Other duties as assigned

The following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this job:

• Bachelor’s degree required

• Paralegal certification and completion of an approved paralegal certification course preferred

• 1 year experience in a legal setting required

• Knowledge of the law, legal system and health care industry, particularly hospitals and health systems

• Knowledge of Microsoft Word, Excel, Outlook and PowerPoint

• Ability to handle confidential matters without violating the confidence involved

• Ability to work a flexible schedule, i.e., attend meetings before and/or after regular office hours

• Ability to research and compile/compose various data for reports

• Ability to work under pressure of deadlines and frequent interruptions

• Ability to handle public contacts in a manner that reflects credibility on the Hospital and Legal Services Department

• Integrity and a sense of responsibility in fulfilling duties

• Critical thinking skills to prioritize daily workload/volumes

• Clerical expertise to proofread typewritten materials, to index and file correspondence, records and reports, and to organize daily work

• Expressive ability is required to compose minutes/letters using proper rules of grammar, spelling and punctuation

• Long periods of sitting with minimal standing

• Reaching and handling to operate office machines

• Ability to effectively communicate verbally and in writing

• Auditory and visual acuity to accurately perform job functions

Required Licenses and Certifications

Cape Fear Valley Health System is an Equal Opportunity Employer M/F/Disability/Veteran/Sexual Orientation/Gender Identity