Legal Secretary - Real Estate

Legal Administrative Assistant – Real Estate Law
Location: New York City (On-Site, Full-Time)
Compensation: $55K–$63K base + competitive benefits
Reports to: Managing Partner, Real Estate Practice
Type: Full-time | Legal Admin | High-Stability Role
Sector: Boutique Real Estate Law Firm

About the Opportunity
Join a highly respected Midtown Manhattan law firm known for its excellence in real estate law and its collaborative, low-turnover culture. This fully on-site role is ideal for a seasoned legal administrative professional who thrives in a fast-paced environment and takes pride in their organizational and client-service skills.

You’ll work directly with attorneys across the firm’s real estate practice, supporting critical client work and filings. With strong benefits, stable leadership, and a 2-day WFH hybrid policy for most roles (note: this role is fully on-site), this is a long-term opportunity in a firm that values its people.

What You’ll Do
Legal and Administrative Support

• Provide high-level administrative assistance to attorneys in the real estate practice

• Draft, revise, format, and serve legal documents (rent demands, notices, court petitions, etc.) via hand delivery, email, and postal services

• Manage complex mailing campaigns and regulatory submissions

• Prepare legal filings with attention to detail and compliance

Document Management

• Format legal documents including Table of Contents and Authorities

• Redline documents and edit PDFs with precision

• Maintain document records using legal document management systems (e.g., iManage)

Office and Calendar Coordination

• Manage attorney calendars, meetings, and deadlines

• Answer phones, route calls, and manage communications with clients and opposing counsel

• Support general office administration and uphold firm policies

You’d Be a Great Fit If You Have:

• 5+ years of experience as a Legal Administrative Assistant or Legal Secretary

• Real estate law or landlord-tenant legal support experience (New York-specific is a plus)

• Familiarity with filings to NY housing agencies and regulatory bodies

• Strong command of Microsoft Office and legal document systems

• Excellent organizational skills and the ability to multitask independently

• Clear and professional communication, both written and verbal

Why Join This Firm

• Rare on-site legal role in a firm with outstanding stability and support

• Highly regarded culture with minimal turnover and strong leadership

• 10% 401(k) match and competitive benefits package

• Reputation for quality, professionalism, and long-term employee retention

MilSpec Talent is a boutique headhunting firm that helps our clients get connected with top talent in the industry. We work with mid-career, industry-experienced Veterans with 3-15 years of proven success in the private sector. For our contingency recruitment partners, we provide this value with minimal risk.

• $55,000 - $63,000