Office Manager
Zanes Law Injury Lawyers See More Job Openings by This Employer
- Full Time
- $56,000 - $80,000/year
- Phoenix, AZ
March 11, 2025
Job Description
Salary
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Profit sharing
- Vision insurance
Zanes Law Injury Lawyers is a successful 20+ year-old non-corporate personal injury law firm founded in and serving Arizona. We are seeking a skilled Phoenix based Office Manager to join our team and drive excellence across our successful firm.
About Us: At Zanes Law Injury Lawyers, we embody a culture built on integrity, collaboration, and excellence. Our values guide every aspect of our work, we call ourselves The G.O.A.Ts of the industry!
- Give A D*mn: We deeply care about our clients, our team, and our community.
- Overdeliver: We consistently exceed expectations and strive for excellence in everything we do.
- A Blessing to Others: We believe in making a positive impact in the lives of those we serve.
- Totally Drama Free: We maintain a culture of respect, professionalism, and harmony, free from unnecessary drama and distractions.
Position Overview: As the firm's Office Manager you will oversee both the Phoenix and Tucson Offices (two offices in total). This position is based in Phoenix, AZ out of our beautiful new 9,000 sq ft office. You will need to go to Tucson and spend time in our Tucson office one day every two weeks. You will work with the owners and department heads in a non-corporate, collaborative environment. We use set systems for business alignment, decision making and accountability.
Key Responsibilities:
- Oversee day-to-day functioning of the offices. Responsible for the facilities management needed in both offices, including but not limited to landlord liaison for our Phoenix office, sourcing vendors needed to address any facilities issues in our Tucson office.
- Record Keeping & Filing: Maintaining accurate and organized records, files, and documents.
- Office Supplies Management: Ordering, stocking, and managing office supplies.
- Data Security & Integrity: Ensuring the security and integrity of sensitive data and information.
- Developing and Implementing Office Policies and Procedures: Creating and enforcing office policies and procedures.
- Streamlining Administrative Processes: Identifying and implementing improvements to administrative processes.
- Supervising Administrative Staff: Overseeing and managing the performance of administrative staff.
- Recruiting and Onboarding: Assisting with the recruitment, hiring, and onboarding of new staff.
- Training and Development: Organizing training and development opportunities for staff.
- Staff Relations: Addressing employee concerns and maintaining a positive work environment.
- Coordinating Staff Activities: Ensuring that staff activities are coordinated effectively.
- Maintaining a Safe and Clean Workspace: Ensuring that the office is clean, safe, and well-maintained.
- Managing Office Equipment: Overseeing the maintenance and repair of office equipment.
- Coordinating with Vendors: Working with vendors for office supplies, equipment, and services.
- Managing Office Space: Making sure the opening and closing of the office is managed daily. Overseeing the layout and organization of the office space.
- Handling Customer Inquiries and Complaints: Addressing customer inquiries and complaints in a timely and professional manner.
- Participating in company events: Planning and executing company events.
- Payroll Processing
- Foster a culture of accountability, teamwork, and continuous improvement for our support staff and professional team members.
- Act as a liaison between departments and leadership, facilitating communication and collaboration.
- Ensure compliance with regulatory requirements and industry standards.
Key Qualities Of Our Ideal Candidate:
- Will possess excellent leadership skills and be able to guide various departments towards achieving their goals.
- Be an excellent problem solver and be able to identify issues, analyzing root causes and bring solutions to improve operations.
- Confident decision maker and be able to demonstrate sound judgment.
- Adaptable and resilient and able to navigate challenges within a fast-paced environment.
- Excellent and mindful communications skills, both verbal and written.
Qualifications:
- Bachelor's degree in business administration, finance, or a related field preferred (not required).
- Minimum of 5-7 years of experience in office management.
Benefits:
- Salary is composed of a Base Salary. Benefits include 401k, Safe Harbor Profit Sharing Plan and Cash Balance profit sharing plan
- 99% company paid health insurance
- Company paid STD
- $25,000 company paid life insurance
- LTD
- PTO and STO
Compensation: $56,000.00 - $80,000.00 per year
- $56,000 - $80,000/year
