Executive Assistant/Paralegal

Performs legal administrative assistance to County attorneys in all legal matters affecting the County. Performs a variety of responsible legal assistant duties in support of the County Attorney's office. Creates and maintains complex filing systems for litigation cases.

1. Manages attorney calendar and schedules. Calculates and monitors deadlines and reminds attorneys of impending events.
2. Organizes, maintains, tracks and controls digital and traditional case files. Receives and reviews initial file assignments. Assembles, creates and organizes physical and electronic files of all records.
3. Provides administrative and procedural support to attorneys. Prepares legal documents and correspondence, which includes requests, notices, dispositions, resolutions, agreements, motions, orders and briefs. Receives and reviews invoices for payment.
4. Arranges, schedules and confirms appointments, meetings, court settings and deposition settings and notifies parties involved.
5. Monitors Prosecutor’s Docket Log.
6. Electronically files pleadings.
7. Performs other related duties as required.
8. Adheres to assigned work  schedule   as  outlined  in  the  Department   and  County attendance policies and procedures; ensures all behaviors comply with the  County’s Personnel Rules and Regulations.

• Knowledge of:
  • Legal terminology and forms and documents used in legal secretarial work.
  • Legal procedures and practices involved in composing, processing and filing a variety of legal documents.
  • Standard legal references and their content.
  • Business letter writing and basic report preparation.
  • Principles and procedures of maintaining a complex legal filing system.
  • Office equipment including computers and supporting word processing and spreadsheet applications.
  • Specialized computer software and other applications utilized in recording and processing legal documents.
  • Basic bookkeeping procedures.
  • English usage, spelling, grammar and punctuation.
  • Modern office procedures, methods and computer equipment.

• Skill in:
  • Planning and prioritizing.
  • Observation and decision-making.
  • Organization and time management.
• Ability to:
  • Communicate clearly and effectively, both orally and inwriting
  • Perform responsible legal administrative duties.
  • Prepare, maintain anddistributeavarietyoflegaldocuments.
  • Preparestandard legal documents andcorrespondence.
  • Worksindependentlyintheabsenceof supervision.
  • Operate office equipment including computers and Microsoft Office Suite data processing and spreadsheet applications, copiers, printers, fax, etc.
  • Maintain confidentiality regarding matters of a legal nature.
  • Establish and maintain effective working relationships.

An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be:

• Associate’s Degree from an accredited college with major course work in Business Administration, Public Administration, Office Administration, or related field and two years of increasingly responsible legal secretarial experience.