Reception-Administrative Specialist - Part-time

Summary:

This is a part-time position generally working 20 hours per week from 1:00pm - 5:00pm Monday - Friday.

We are seeking a professional and organized Legal Reception and Administrative Assistant to join our legal team in our Flagstaff office. This role offers an excellent opportunity to be the first point of contact for clients and visitors while providing essential administrative support to ensure the smooth operation of our legal practice. The ideal candidate will demonstrate excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Essential Duties and Responsibilities:

The following duties are not intended to serve as a comprehensive list of all duties performed, only general illustrations of the primary types of work that may be performed. Job descriptions are subject to change as the needs of the organization and requirements of the job change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Greet and assist clients, visitors, and staff in a courteous and professional manner
• Manage incoming calls, emails, and correspondence, directing inquiries appropriately
• Schedule and coordinate appointments and meetings
• Maintain and organize legal files, documents, and records in compliance with confidentiality standards
• Support billing, invoicing, and expense tracking processes
• Assist with office supply management and general administrative tasks
• Ensure the reception area remains professional, welcoming, and organized
• Manage incoming and outgoing mail and deliveries.
• Order and maintain office supplies inventory.

Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) 
• Ability to handle sensitive information with discretion and confidentiality
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

Working Conditions:

• The worker is not substantially exposed to adverse environmental conditions (typical office or administrative work).

Physical Requirements:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. 
• Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. 

• High school diploma or equivalent; additional legal or administrative training is a plus.
• 1–2 years of experience in a receptionist or administrative role, preferably within a legal environment.

Join our dynamic legal team and enjoy a collaborative work environment that values professionalism and excellence.