Legal Administration Specialist

At MVP Health Care, we’re on a mission to create a healthier future for everyone – which requires innovative thinking and continuous improvement. To achieve this, we’re looking for a Legal Administration Specialist to join #TeamMVP. This is the opportunity for you if you have a passion for attention to detail, executive support and time management.

• Growth opportunities to uplevel your career
• A people-centric culture embracing and celebrating diverse perspectives, backgrounds, and experiences within our team
• Competitive compensation and comprehensive benefits focused on well-being
• An opportunity to shape the future of health care by joining a team recognized as a Best Place to Work for and one of the Best Companies to Work For in New York

Qualifications you’ll bring:

• Five years’ experience as an Administrative Assistant or similar position.

  Seven years of experience or more preferred.

• Knowledge of MVP’s business processes and structure preferred.

  Prior experience in managing/leading projects preferred.

• Ability to communicate independently and directly with various levels of staff including members of MVP Executive Leadership.

• A team player able to work well in an energetic, dynamic, and deadline-oriented environment.

• Previous experience required in situations demanding strict adherence to confidentiality.

• Highly detail oriented, strong organizational skills and ability to meet competing deadlines with solid judgment and confidence.

• Self-directed to work independently with minimal supervision and have an appreciation for detail and accuracy.
• Previous experience providing support for senior executives preferred.
• Notary preferred.
• Humility to play as a team
• Commitment to being the difference for our customers in every interaction

Your key responsibilities:

• Is responsible for coordination of Administrative Law Judge hearings, scheduling, and responding to ALJ, as well as scheduling pre-meets for each hearing.
• Handles a variety of clerical, administrative, and organizational functions including, but not limited, to filing, photocopying, proofing, and formatting documents for CLO/GC, Legal Department and Vendor Oversight and Governance.
• Conducts inventory check of office supplies and other supplies and place orders according to need for Legal Department as well as Vendor Oversight and Governance.
• Manages invoices and payment processes for all outside counsel and coordinates with Procurement and Accounts Payable for processing of approved invoices.
• Receipt of quarterly PACER account statement and reconciles charges, process with Accounts Payable.
• Collects, coordinates and tracks time off requests/maintains PTO calendar for Legal Department.
• Assists with tracking CLE (Continuing Legal Education – requirement for each attorney) credits and filing of Biennial Registration for each attorney.
• Assists with payment of all licenses/certifications for Legal Department (notary/SHRM/cyber etc.).
• Assists with coordination of interview process for Legal Department and Vender Oversight and Governance.
• Tracks auditor review of Board and Committee minutes and coordination of review by auditors.
• Contribute to our humble pursuit of excellence by performing various responsibilities that may arise, reflecting our collective goal of enhancing healthcare delivery and being the difference for the customer.

Where you’ll be:

Location: Hybrid - Schenectady, NY