Office Administrator
Builden Partners See More Job Openings by This Employer
- Full Time
- Chicago, IL
October 11, 2024
Job Description
Builden Partners seeks a strategic and proactive Office Administrator to manage financial operations, drive process improvement, support resource planning and handle day-to-day administration and office management. This role is pivotal to ensuring the efficiency of our business as we continue to grow and scale.
Builden is changing the way law firms think about marketing with unique offerings that put us on a tremendous growth trajectory as we support firms ranging from high-end boutiques to global law firms.
This role is currently 30 hours a week with the opportunity to grow into a full-time position. While the candidate will ideally be based in Chicago, a remote position would be considered for the right candidate.
Key Responsibilities:
Financial Management
Builden is changing the way law firms think about marketing with unique offerings that put us on a tremendous growth trajectory as we support firms ranging from high-end boutiques to global law firms.
This role is currently 30 hours a week with the opportunity to grow into a full-time position. While the candidate will ideally be based in Chicago, a remote position would be considered for the right candidate.
Key Responsibilities:
Financial Management
- Oversee all financial operations, including AR/AP, revenue tracking and budget management
- Manage client contracts
- Develop and implement financial reports to improve productivity and profitability
- Advise on pricing and rate structures to ensure ongoing profitability and competitiveness
- Handle invoicing, billing, accounts payable and collections
- Continuously drive, improve and manage internal processes to meet the changing needs of our business
- Ensure team members follow these processes, and identify and address areas for improvement
- Anticipate bottlenecks, prioritize and execute projects, balance business needs with technical constraints and drive results
- Lead resource planning and allocation to maximize team productivity
- Evaluate vendor proposals, negotiate with external partners and manage existing vendors
- Maintain a pipeline of candidates and freelancers to enable quick and effective project execution
- Administer employment tests
- Conduct onboarding and training, offboarding and other HR needs
- Monitor employee time keeping and report on key metrics
- Manage payroll and administer benefits programs
- Maintain and update the Employee Handbook and internal policies as needed
- Coordinate the annual and mid-year performance review process
- Support team development through performance management and professional development
- Plan and execute company retreats and team-building activities
- Oversee day-to-day office management, including IT coordination, supply ordering, meeting logistics, client and team gifts, travel arrangements, etc.
- Scheduling and facilitating meetings and events
- Own and execute ad hoc projects, partnering with leadership on strategic business initiatives as needed
- Has strong organizational skills with the ability to manage multiple tasks and priorities
- Has a proven ability to drive efficiency and process improvement within a growing business
- Is detail-oriented with experience in financial reporting and office administration
- Enjoys problem-solving and balancing business needs with operational constraints
- Has experience in benefits administration and HR functions
- Thrives in a fast-paced environment and can work independently
- Jump in with a great attitude
- Get things done
- Add value all the time
- Embrace growth
- The chance to be involved in a fast-growing business
- The opportunity to work with a smart, committed and energetic team
- Competitive compensation, with benefits including healthcare and 401K
- Flexibility in a part-time role with potential for full-time growth
