Fiscal Services Coordinator

The Judicial Council of California is accepting applications for the position of a Fiscal Services Coordinator in the Trial Courts Administrative Services Accounts Payable unit for the Branch Accounting and Procurement office.

Under the supervision of the Fiscal Services Support Supervisor of the Trial Court Administrative Services Accounts Payable unit; this lead position is one of two positions within the unit that will assist the supervisor in prioritizing and distributing workload. The work is divided into two main processes: invoice processing and payment processing. This position is the primary resource for invoice processing and is responsible for completing monthly and quarterly federal and state back-up withholding deposits and reports, reconciling and distributing Internal Revenue Service Forms, and collaborating with the unit’s payment Fiscal Services Coordinator to complete fiscal and calendar year-end activities. The position also performs system validation and testing, including Disaster Recovery drills and annual Support Pack updates. In addition, this position processes vendor invoices, trial court travel claims, jury payment files, vendor garnishments, and Automated Clearing House (ACH) transactions.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California State justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations.

Duties

• Perform duties as the Accounts Payable (AP) invoice processing lead.
  • Prioritize invoices based on business needs and historical data.
  • Assist the supervisor in prioritizing and distributing workload to the AP unit staff assigned to processing invoices.
  • Review and process payments for direct invoices, purchase orders, travel expense claims, and vendor ACH Debit transactions.
  • Review and process jury files for upload into the payment system.
  • Review and process trial court petty cash and revolving fund replenishment requests.
  • Process AP correction entries when necessary.
• Serve as the subject matter expert for the Accounts Payable module of the Phoenix system and assist the Fiscal Services Support Supervisor.
  • Respond to requests for assistance and/or questions from external and internal stakeholders.
  • Provide AP module training to the trial courts.
  • Train new staff on invoice processing procedures.
  • Document invoice business processes, create or update invoice procedures and forms, and review and update invoice training materials.
  • Assist the supervisor with developing unit-training plans and team-building activities.
• Lead the completion of Internal Revenue Service (IRS) calendar year-end activities: reconcile, prepare, and distribute IRS Forms 1099-MISC Miscellaneous Information and 1099-NEC Nonemployee Compensation.
  • Communicate with courts regularly to ensure the collection of Taxpayer Identification Numbers (TINs) from jurors who meet the payment threshold for issuance of Form 1099-MISC.
  • Collect and compile juror TINs, coordinate with Vendor Maintenance staff to verify the validity, and submit requests to Finance System Support staff to enter TINs to generate Form 1099-MISC for jurors.
  • Reconcile reportable vendor payments, including verification of vendor payment category set up, and process adjusting entries.
  • Print and prepare Forms 1099-MISC and 1099-NEC for mailing and distribution to vendors.
  • Submit electronic reporting data by the established tax authority deadline.
  • Respond to court staff and vendor 1099 inquiries, research discrepancies, and initiate corrections as required.
• Prepare, process, and report Franchise Tax Board (FTB) and IRS backup withholding.
  • Reconcile backup withholding general ledger accounts for federal and state.
  • Prepare and park IRS backup withholding entries and submit for review and approval.
  • Prepare and park FTB backup withholding entries, prepare Forms 592 Resident and Nonresident Withholding Statement and 592-V Payment Voucher for Resident or Nonresident Withholding, and submit for review and approval.
  • Maintain backup withholding log.
  • Prepare and report state backup withholding Form 592B Resident and Nonresident Withholding Tax Statement, to the FTB and federal Form 945 Annual Return of Withheld Federal Income Tax, to the IRS.
• Complete fiscal year-end activities and assist with Phoenix system AP module testing/validation.
  • Send notifications to trial courts to post or delete parked documents before fiscal year AP sub-ledger close.
  • Delete documents with a parked status after the AP sub-ledger closes for the fiscal year.
  • Send notifications to trial courts to accrue invoices not posted before the AP sub-ledger closure.
  • Complete AP system validation and testing, including Disaster Recovery drills and annual Support Pack updates.
• Process vendor garnishments and prepare ad hoc vendor reports.
  • Review and process vendor garnishment claims on behalf of the trial courts until the order is satisfied.
  • Coordinate with Vendor Maintenance staff to unblock vendor for payment processing and re-block once payment has been issued.
  • Prepare custom vendor related reports.
  • Prepare periodic vendor reports.
    

Salary

• $5,933 - $8,305/month

Qualifications

EDUCATION AND EXPERIENCE

Three (3) years of accounting experience, including some experience in area of assignment (such as
procurement, accounting operations, bookkeeping duties for accounts payable, and general ledger).

OR

Associate’s degree, preferably in accounting or business-related field, and one (1) year of accounting
experience, including some experience in area of assignment (such as procurement, accounting
operations, bookkeeping duties for accounts payable, and general ledger). Additional directly related
experience and/or education may be substituted on a year-for-year basis.

OR

One year as a Fiscal Services Specialist with the Judicial Council of California or one year of
experience performing the duties of a class comparable in the level of responsibility to that of a
Fiscal Services Specialist in a California superior court or California state-level government entity.

Desirable Qualifications:

• Intermediate Accounts Payable knowledge and experience.
• Ability to research, analyze, interpret and apply policies, and consider options.
• Interact positively and professionally with a wide range of stakeholders.
• Effective written and verbal communication skills.
• Demonstrated ability to exercise independence, open-mindedness, flexibility, and tact.
• Adherence to established timelines.
• Attention to detail in the completion of duties.
• Average skills using Microsoft Office Suite, specifically, Word, Excel, PowerPoint, Teams, and SharePoint
  
  

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How to Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00PM on December 4, 2025.

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you are interested in this position.

Benefits

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• Flex Elect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
  

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.