Legal Practice Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

Key Responsibilities:

• Open new clients and matters and prepare conflict of interest forms.
• Perform administrative responsibilities and collaborate with other administrative departments such as office services, finance, and records.
• Maintain client and administrative filings for lawyers following established procedures.
• Prepare files using a document management system and maintain appropriate records for storage.
• Coordinate domestic and foreign travel including hotel, flights, car rentals, and prepare travel itineraries and materials for meetings during travel.
• Maintain lawyers’ contacts within our contact management system with accurate information and notes.
• Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets and PowerPoint presentations.
• Draft routine correspondence and forms.
• Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers’ biographies.
• Track, organize, and process expense reports, reimbursements and check requests.
• Maintain CLE records for lawyers.
• Manage and maintain lawyers’ schedules and calendars.
• Work with Marketing and various office departments to schedule and organize meetings and events.
• Interface and establish ongoing positive business relationships with clients.
• Observe confidentiality of lawyer-client relationship.
• Perform other related duties as required and assigned.

Qualifications:

• Bachelor's degree preferred.
• 3 or more years of experience as a Legal Practice Assistant or Executive Assistant is preferred.
• A minimum typing speed of 65 wpm is preferred.
• Ability to adapt to changes in the work environment and manage competing demands.
• Strong technical, organizational and administrative skills.
• Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
• Well-developed Microsoft Office skills, including intermediate Excel proficiency, format documents using Styles, and proofread typed material for grammatical, typographical and spelling errors.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

Washington, DC: The anticipated full-time annualized salary range $71,000 - $79,000.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.