Legal Word Processor

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, seeks a Legal Word Processor.

ESSENTIAL JOB FUNCTIONS*May perform any or all of the following*

• This position requires you to work from 8:30 AM – 5:00 PM, Monday through Friday, with a mandatory on-call weekend rotation.
• Must reside in the State of Florida.
• The successful candidate will actively engage with all office locations. 
• Applicants must be tech-savvy and possess a minimum of 5 years of experience in a law firm word processing department.
• You must be organized, capable of multitasking, and ready to provide helpdesk support and general office assistance. 
• You should perform well under pressure and demonstrate strong teamwork skills. 
• Follow departmental procedures and clearly understand instructions for assigned tasks.
• Proficiency in Windows 10 and Microsoft Applications, including Excel, PowerPoint, Adobe, Kofax, Best Case, Best Authority, iManage, Forte, Litera, Photoshop, and Microsoft Visio is required.
• Exhibit exceptional document management skills, including formatting and styling documents, creating tables of contents (TOCs) and tables of authorities (TOAs), document conversions, formatting, and transcription.
• Stay ahead of technology and software changes within the firm to maintain yourself as an expert in document preparation.
• Troubleshoot document-related issues effectively.

 KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of general office practices, procedures, and business English.
• Ability to work on multiple projects, prioritize workload, and adjust to changing priorities.
• Ability to deal effectively with attorneys and staff.
• Ability to type at 80+ words per minute.
• Active listening, reading, service orientation, coordination, and social perceptiveness.
• Knowledge of office skills such as data entry, filing, and phone etiquette.
• Ability to organize time efficiently among a variety of duties.

QUALIFICATIONS

• Proficient in Microsoft applications.
• Excellent written and verbal skills, business English spelling and grammar.
• Excellent time management and organization skills.
• Ability to work on multiple projects, prioritize workload, and adjust to changing priorities.
• Friendly, cooperative manner and good team spirit.
• Flexibility to undertake a variety of assignments.

 PHYSICAL ACTIVITY & REQUIREMENTS

• Employees must talk and hear. They are often required to sit and use their hands and fingers to handle or feel.
• The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Vision abilities required by this job include close vision.
• Employee is subject to inside environmental conditions, protected from weather conditions but not necessarily from temperature changes.
• The noise level in the work environment is usually quiet to moderate.