Senior Litigation Practice Coordinator

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Senior Litigation Practice Coordinator supports strategic and tactical initiatives that advance business goals and the day-to-day litigation operations of the litigation practice groups. This includes facilitating development of and overseeing approved litigation budgets, staffing matters, utilization, assuring the firm meets established e-billing requirements, and supporting overall litigation strategy for designated litigation teams. This Senior Litigation Practice Coordinator provides comprehensive support to the litigation team, including trial concierge services, hotel organization, contract review, war-room setup, vendor contacts, litigation research, business development, and evaluating litigation tools.

Essential Duties and Responsibilities: 

• Collaborates with administrative departments (e.g., Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, Client Experience) to support business and litigation strategy as set out by the Department and Practice Groups.

• Oversees processing of litigation trial team billing, disbursements, and payments, working with Billing to resolve issues or outstanding WIP and AR.

• Assists the designated litigation teams on various initiatives and workflow as needed which could include new docketing tools, subpoena services, and budget tracking tools.

• Identifies, assesses, and implements technology and innovation concepts to improve efficiency and service models which may include using our docketing tool Compulaw, HighQ, and PowerBI buildouts.

• Supports the Senior Litigation Manager, Practice Directors, and other Practice Management team members on special projects.

• Arranges and manages travel itineraries for trial team members, including flights, ground transportation, and hotel accommodations.

• Maintains detailed records of all arrangements and expenses for accurate reporting and reimbursement.

• Acts as a liaison between the trial team and external vendors, such as hotels, transportation services, and catering companies, including organizing and managing catering services for trial team members.

• Handles any logistical needs that arise during the trial by anticipating potential issues and proactively developing solutions to avoid disruption.

• Collaborates with the eMerge team to ensure all trial technology and equipment are set up as may be required.
   

Knowledge, Skills and Abilities:

• Sound knowledge of litigation processes and staffing requirements of large-scale litigation

• Ability to exercise tact and discretion involving sensitive and confidential matters.

• Ability to work independently as well as on a team and collaborate effectively across administrative departments and Practice Group in all offices.

• Ability to be open-minded, flexible, and manage multiple partnerships with attorneys and non-attorneys simultaneously.

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, even when under pressure.

• Ability to communicate clearly and effectively, in oral and written form, with people at all levels within the Firm.

• In-depth understanding of Microsoft Office suite is preferred, with an ability to quickly learn and utilize additional software solutions.

• Demonstrates an “ownership” mentality, flexibility, initiative, and a positive attitude.

Education and/or Experience: 

• Bachelor’s Degree or any combination of experience and education that demonstrates the ability to perform the essential functions of the job.

• Minimum of five (5) years of experience working in a law firm with a focus on litigation preferred.

• Minimum of five (5) years of experience in trial support, preferably as a paralegal.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.